Hybrid Event Planner Associate

Vanguard Group; Malvern (Chester County); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vanguard is seeking an Associate Event Planner to support planning, execution, and post‑event follow‑up for meetings and events. You will coordinate vendors, finances, and logistics, maintaining playbooks and planning tools across in-person, virtual, and hybrid formats.

The role emphasizes organization, documentation, and multi‑priority handling with travel and onsite support as needed. Vanguard promotes a hybrid work environment and collaboration across teams.

Qualifications

• Related event, hospitality, administrative, financial, procurement, or operational experience.
• Undergraduate degree or equivalent combination of training and experience.
• Strong organizational, documentation, communication, and attention-detail skills.

Responsibilities

• Plan, execute, and post-event follow-up for meetings and events.
• Coordinate operational, vendor, financial, and logistical activities.
• Maintain event playbooks, policies, procedures, templates, and planning tools.
• Support on-site, virtual, or hybrid events and manage assigned workstreams.

Skills

Event planning

Hospitality experience

Administrative skills

Procurement experience

Operational experience

Education

Bachelor's degree

Job description

Vanguard is seeking an Associate Event Planner to support planning, execution, and post‑event follow‑up for meetings and events. You will coordinate vendors, finances, and logistics, maintaining playbooks and planning tools across in-person, virtual, and hybrid formats.

The role emphasizes organization, documentation, and multi‑priority handling with travel and onsite support as needed. Vanguard promotes a hybrid work environment and collaboration across teams.