Hybrid Event Operations Lead for Global Programs

Bentley Systems; Denver (CO); Hybrid; USD 120,000 - 170,000; Full time

Job summary

Bentley Systems in the United States is seeking an experienced event operations professional to lead day-to-day delivery for flagship programs like the User Conference and Year in Infrastructure awards. You will build schedules, manage cross-functional workstreams, and drive readiness across internal teams and external partners.

The role requires strong PM skills, the ability to navigate complex stakeholder networks, and a bias toward action.

Qualifications

• 5–8 years of progressive experience in event operations or related field.
• Experience supporting large-scale corporate conferences or complex multi-day events in a technology company.
• Experience coordinating agencies, venues, and external partners.
• Strong project management skills with detailed schedules, multiple priorities, and tight timelines.
• Willingness to travel domestically and internationally.
• Curiosity toward AI-enabled workflows and modern approaches to project management and event delivery.
• Bachelor’s degree or equivalent.

Responsibilities

• Serve as a day-to-day operational project lead for Bentley’s flagship programs, including the User Conference and Year in Infrastructure Awards program.
• Build and maintain integrated workback schedules, critical paths, and milestone plans across all phases of delivery.
• Facilitate planning cadence, workstream meetings, readiness reviews, and issue-resolution forums that keep programs moving forward.
• Coordinate accountability and follow-through across internal teams, agency partners, and stakeholders, helping ensure commitments are met and dependencies are proactively managed.
• Identify risks, facilitate decisions, and mitigate issues before they impact delivery.
• Maintain visibility into cross-functional dependencies and ensure decisions, action items, and milestones remain on track throughout the event lifecycle.
• Partner closely with the VP of Global Events to ensure strategic vision and experience objectives are translated into executable plans.
• Coordinate operational readiness across registration, housing, transportation, food and beverage, staffing, keynote, content, show floor, speaker logistics, executive programs, and onsite support workstreams.
• Provide onsite operational leadership during load-in, show operations, load-out, and post-event closeout activities.
• Serve as the day-to-day operational point of contact for agency and production partners.
• Coordinate agency schedules, deliverables, and dependencies to ensure work progresses with clarity and accountability.
• Help external partners operate as effective extensions of the Bentley team.
• Document lessons learned and incorporate improvements into future planning frameworks, templates, and playbooks.
• Identify opportunities to simplify workflows and improve team efficiency through AI-enabled tools, automation, and modern ways of working.
• Contribute to the ongoing evolution and maturity of Bentley’s event delivery model.
• Promote operational discipline and best practices across the event delivery team.
• 30% travel required, could be domestic and international.
• Requires sitting or standing at will while performing work on a computer (or any other physical requirements).

Skills

Event operations

Event project management

Cross-functional coordination

Planning cadence

Stakeholder management

Travel coordination

Education

Bachelor’s degree or equivalent experience

Tools

Event technologies

Project management platforms

Collaborative planning tools

Job description

Bentley Systems in the United States is seeking an experienced event operations professional to lead day-to-day delivery for flagship programs like the User Conference and Year in Infrastructure awards. You will build schedules, manage cross-functional workstreams, and drive readiness across internal teams and external partners.

The role requires strong PM skills, the ability to navigate complex stakeholder networks, and a bias toward action.