Hybrid Event Management Co-op — Global & US

MFS International Australia Pty Ltd; Boston (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

MFS is seeking a Co-op Event Coordinator to support all event activities from pre-event planning to post-event follow-up, under the supervision of senior event planners. The role focuses on US events with some attention to global events, handling tasks from mailing labels to vendor coordination.

This six-month program runs Monday–Friday, 35–40 hours per week, offering hands-on exposure to budgeting, AV needs, and stakeholder communication in a dynamic asset-management environment.

Qualifications

• Excellent oral and written communication skills.
• Ability to manage multiple projects and prioritize.
• Strong attention to detail.
• Strong proofreading and organizational skills.
• Self-motivator and a team player.
• Proficient computer skills, including Microsoft Outlook and Excel.

Responsibilities

• Support Event Management team in the coordination and planning of meetings and events.
• Primary focus will be for US events with some focus on global events.
• Event Production support including database entry to produce mailing labels, name tags, desk name plates, mail merge, shipping etc.
• Email communication, telephone and in-person interactions with meeting attendees and vendors to provide information and/or to comply with special requests.
• Work with Technical /AV Event Production team on special projects/ad hoc requests and help maintain project files.
• Learnings will include site research, vendor contract negotiation, detailing banquet orders, creating event resumes, coordinating AV needs, communicating with stakeholders, budget management.

Skills

Communication skills

Multitasking

Attention to detail

Proofreading

Team player

MS Outlook

Excel

Tools

Microsoft Outlook

Excel

Job description

MFS is seeking a Co-op Event Coordinator to support all event activities from pre-event planning to post-event follow-up, under the supervision of senior event planners. The role focuses on US events with some attention to global events, handling tasks from mailing labels to vendor coordination.

This six-month program runs Monday–Friday, 35–40 hours per week, offering hands-on exposure to budgeting, AV needs, and stakeholder communication in a dynamic asset-management environment.