Event Coordinator

PRA Business Events; Denver (CO); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Vacation Time

Job summary

PRA is seeking an Event Coordinator in the Denver area for a hybrid role that blends home-based work with in-office collaboration about 2 days per week. The ideal candidate is based in/near Denver and eager to support experiential events across supplier networks and client programs.

Responsibilities include assisting Experience Designers with program development, pricing, and supplier communications; producing invoices and service agreements; and coordinating field staff and on-site activities.

Qualifications

• At least one year of work experience in a DMC, incentive travel, event planning company, event venue or related field in an administrative/operations capacity preferred.

Responsibilities

• Assist with program development, cost preparation and supplier communications to obtain and confirm pricing, availability and reservations.
• Produce program summaries/deposit invoices, service agreements, and related correspondence.
• Research, develop and maintain business relationships with supplier/partners.
• Assist Experience Designers in new product development and innovative program elements.
• Coordinate Field Staff scheduling and vendor confirmations.
• Provide backup support to Accounting with payment tracking and spreadsheet updates.
• Maintain Operations and City-Wide Events calendars.

Skills

Office suite

Vendor coordination

Communication

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Event Coordinator

This is a hybrid role that allows for working from home and working from an office on average 2 times per week. Applicants must be based in/near the Denver area to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Primary Responsibilities

• Provide support to Experience Designers by assisting with program development, cost preparation and supplier partner communications to obtain and confirm product pricing, availability and reservations
• Produce program summaries/deposit invoices, service agreements, and related correspondence
• Research, develop and maintain business relationships with supplier/partners
• Assist Experience Designers in the continuous development of new products and services and innovative program elements
• Track status of upcoming programs and gather requested program information to assist Event Producers with program elements, such as confirming vendors and Field Staff
• Operation of smaller programs, including communication with clients, scheduling and confirming suppliers, handling costing elements, program close out, etc.
• Assist Event Producers with advancing venues and ability to serve as onsite point of contact for suppliers and Field Staff
• Coordinate Field Staff scheduling, confirming availability as well as updates to Field Staff database
• Assist Event Producers with completion of paperwork including pre-program planning and invoicing
• Provide backup support to Accounting department by assisting with payment tracking and spreadsheet updating
• Maintain Operations Calendar & City-Wide Events Calendar
• Handle assignments such as creating material for Field Staff training sessions, organizing Field Staff appreciation events, sending supplier thank you and gifts, maintain up-to-date transportation partner fleet inventory and pricing grids

Qualifications

• At least one year of work experience in a DMC, incentive travel, event planning company, event venue or related field in an administrative and/or operations capacity preferred, but not required. - Transportation experience preferred, but not required
• Strong computer knowledge including database, Microsoft Office - Word, Excel, PowerPoint, etc.
• Ability to communicate effectively and professionally through email and phone with clients, suppliers, and Field Staff
• Possess proactive and analytical problem-solving skills. - Knowledge of local area attractions, hotels, city streets, parks and other venues
• Ability to work in a team environment
• Ability to work flexible hours; including general office hours, weekends, frequent evenings, and some holidays
• Ability to travel sometimes up to seven (7) days within the region to manage programs
• Ability to work within deadline constraints and set priorities
• Possess a professional manner and appearance when representing PRA
• Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments

Salary: $50,000-$55,000

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Parental Leave, Pet Insurance, Flexible Spending Accounts, and others.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery