Hybrid Event Assistant - Logistics & Guest Experience

LPR International; Adelphi (MD); Hybrid; USD 36,000 - 48,000; Full time

Job summary

LPR International seeks an Assistant Event Coordinator to support Homecoming events, both in-person and virtual, engaging alumni, students, faculty, staff, and the community. You will assist with logistics, registration, vendor coordination, volunteer engagement, and attendee communications to ensure well-organized experiences.

The role requires strong organizational and communication skills, the ability to handle multiple priorities, and a customer-focused mindset in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 2–3 years of professional experience in event coordination, event support, customer service, administrative support, volunteer coordination, or a related area.
• Understanding of event planning principles and best practices.
• Familiarity with vendor coordination and customer service standards.
• Ability to manage multiple priorities, deadlines, and projects simultaneously.
• Strong organizational, project coordination, and communication skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Assist with developing event timelines, checklists, metrics tracking, and planning documents.
• Help ensure a seamless, welcoming, and positive attendee experience.
• Respond to attendee inquiries professionally and promptly.
• Maintain event-related records and documentation.
• Assist with setup of the virtual event platform.
• Help coordinate speaker and moderator preparation sessions and technology checks.
• Monitor attendee engagement through chat, Q&A, and networking tools.
• Provide technical support before and during events.
• Assist with virtual event communications, reminders, and participant updates.
• Provide on-site support before, during, and after events.
• Support event packing, setup, registration, attendee engagement, and event breakdown.
• Monitor event schedules, assist with resolving logistical issues, and respond quickly to event-related concerns.
• Assist with post-event evaluations, surveys, and reporting.
• Help coordinate venue setup, room diagrams, catering, signage, AV/technology needs, and event supplies.
• Support vendor engagement and event-day logistics.
• Help coordinate communications and engagement with volunteers and vendors.
• Assist with scheduling staff volunteers.
• Ensure vendors and volunteers have the resources and information needed for successful event execution.

Job description

LPR International seeks an Assistant Event Coordinator to support Homecoming events, both in-person and virtual, engaging alumni, students, faculty, staff, and the community. You will assist with logistics, registration, vendor coordination, volunteer engagement, and attendee communications to ensure well-organized experiences.

The role requires strong organizational and communication skills, the ability to handle multiple priorities, and a customer-focused mindset in a fast-paced environment.