Hybrid: Entry-Level Project Coordinator & PMO Support

Spectraforce; Nashville (TN); Híbrido; USD 41.000 - 48.000; Jornada completa

Descripción de la vacante

Spectraforce in Nashville is seeking an entry-level Project Manager Coordinator to support the PMO, two senior PMs and the PMO Director. You will help plan, coordinate, track, and report project activities, maintain documentation, action items, risks, issues, and communications to support successful delivery.

This hybrid role collaborates with cross-functional teams, stakeholders, vendors, and leadership. It builds foundational project management experience while protecting scope, schedule,

Formación

• Strong organizational skills and attention to detail.
• Experience in administrative coordination or project support.
• Ability to manage multiple assignments and deadlines.
• Strong written and verbal communication.

Responsabilidades

• Support project managers with day-to-day coordination.
• Maintain timelines, milestones, and trackers.
• Coordinate meetings with agendas and follow-up.
• Prepare meeting notes and document decisions, action items, owners, and due dates.
• Monitor action items and follow up with responsible team members.
• Assist with tracking project dependencies and handoffs between teams.
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives, when applicable.
• Project Documentation and ReportingMaintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other
• Collect project updates from workstream leads and team members.
• Escalate overdue items, emerging risks, and schedule concerns to the project manager.
• Support the development of presentations, dashboards, and executive reporting materials.
• Ensure project documents are organized, current, and accessible.
• Stakeholder and Team SupportHelp coordinate cross-functional meetings and workstream activities.
• Assist with stakeholder follow-up and response tracking.
• Help identify communication gaps, resource constraints, and unresolved decisions.
• Risk, Issue, and Change SupportAssist with identifying and documenting risks, assumptions, issues, and dependencies.
• Maintain the RAID log and support regular reviews with the project team.
• Track mitigation plans and follow up on assigned actions.
• Document requested changes to scope, schedule, requirements, or deliverables.
• Bring potential impacts to the project manager’s attention.
• Support change control and governance activities as directed.
• Administrative and Operational SupportManage program calendar, distribution lists, shared folders, and SharePoint site.
• Track project-related training, onboarding, access, and participation requirements.
• Assist with procurement, invoicing, timesheet, and vendor coordination activities when
• applicable.
• Support project closeout activities, including lessons learned, and phase transition materials.
• Perform other project coordination duties as assigned.

Conocimientos

Organizational skills

Communication skills

Time management

Team collaboration

Herramientas

Planview

AirTable

SharePoint

Descripción del empleo

Spectraforce in Nashville is seeking an entry-level Project Manager Coordinator to support the PMO, two senior PMs and the PMO Director. You will help plan, coordinate, track, and report project activities, maintain documentation, action items, risks, issues, and communications to support successful delivery.

This hybrid role collaborates with cross-functional teams, stakeholders, vendors, and leadership. It builds foundational project management experience while protecting scope, schedule,