Hybrid Distribution Admin & Operations Coordinator

Joyce Meyer Ministries; Fenton (MO); Hybrid; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical Plan with no out-of-pocket

Generous HSA contributions

Free Dental

Long-term disability and life保险

Wholistic Wellness Program

Employee Assistance Program

403(b) matching

Discount on ministry resources

Work from home options with hybrid

Paid time off

Professional Development

Tuition Reimbursement

Job summary

Joyce Meyer Ministries is hiring for a Distribution Administrative Coordinator in Fenton, MO. The role provides comprehensive support to the Distribution department, ensuring timekeeping, employee-related administration, purchasing requests, workflow tracking, and process documentation are completed accurately and on time.

The position requires 2 years of admin experience, familiarity with Wrike or similar systems, knowledge of shipping docs, and strong organizational skills.

Qualifications

• 2 years of administrative or office coordination experience
• Knowledge of Wrike or a similar work-management/ticketing system
• Knowledge of timekeeping systems and processes
• Knowledge of basic purchasing, invoicing, and credit card reconciliation procedures
• Knowledge of commercial invoice and shipping documentation
• Basic computer skills and the ability to learn warehouse management systems and shipping software
• Microsoft Office Suite (Outlook, Word, Excel, Teams) and SharePoint
• Detail oriented with a strong commitment to accuracy
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines
• Excellent verbal and written communication skills
• Effective communication and interaction skills across all levels of the organization

Responsibilities

• Monitors and updates Wrike requests related to order questions, purchase order returns, and other administrative issues
• Updates tickets, coordinates responses to resource-related questions, and follows up with internal teams and stakeholders to track requests through resolution
• Shipping from UPS desk daily
• Submits and tracks purchase requests
• Coordinates commercial invoices and shipment documentation
• Reconciles department credit card transactions and maintains supporting documentation
• Picks, packs, and ships customer orders with accuracy and efficiency
• Manages department timecards and tracks missed clock-ins clock-outs, including required reviews and follow-up
• Supports employee check-ins and coordinates administrative preparation for new hires, retirements, resignations, and departures, ensuring materials, access, documentation, and supplies are ready
• Operates automated packing, labeling, and inserting equipment to prepare materials for distribution
• Assists with developing and maintaining documentation for department processes, including standard operating procedures and work instructions
• Maintains office supply levels and inventory
• Identifies and removes obsolete items, organizes shared files, records, and department resources, and assists with special projects as assigned
• Assembles special packages, promotional materials, and project-specific shipments

Skills

Detail oriented

Organizational skills

Time management

Communication skills

Education

Associate degree in Business Administration or related field

Tools

Wrike

SharePoint

Microsoft Office

Job description

Joyce Meyer Ministries is hiring for a Distribution Administrative Coordinator in Fenton, MO. The role provides comprehensive support to the Distribution department, ensuring timekeeping, employee-related administration, purchasing requests, workflow tracking, and process documentation are completed accurately and on time.

The position requires 2 years of admin experience, familiarity with Wrike or similar systems, knowledge of shipping docs, and strong organizational skills.