Hybrid Data Entry Coordinator – Advancement & Donor Ops

Advertising Producers Association; Austin (TX); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Flexible schedule

On-site campuses in Austin

Health insurance

Professional development opportunities

Job summary

Austin Pets Alive! is seeking a Data Entry Coordinator on the Advancement Team to support fundraising and donor stewardship across Texas.

You will perform high-volume data entry, maintain donor records in Virtuous CRM, and generate gift reports to inform fundraising strategies. Responsibilities include processing gifts, ensuring data accuracy, coordinating with volunteers, and supporting the creation of timely acknowledgments and receipts in compliance with IRS guidelines.

Qualifications

• Minimum 2 years of hands-on data entry experience in nonprofit or corporate setting.
• Proficiency in donor databases/CRMs, preferably Virtuous CRM.
• Strong attention to detail and data integrity.

Responsibilities

• High-volume data entry for all incoming donor gifts with accuracy.
• Maintain biographical records and donor preferences in Virtuous CRM.
• Generate daily gift summaries and acknowledgments for IRS compliance.
• Prepare automated mail merges and batch receipts for donors.
• Collaborate with volunteers and staff on onboarding and training.

Skills

Data entry

Donor management

CRM software

Tools

Virtuous CRM

Google Sheets

Excel

Job description

Austin Pets Alive! is seeking a Data Entry Coordinator on the Advancement Team to support fundraising and donor stewardship across Texas.

You will perform high-volume data entry, maintain donor records in Virtuous CRM, and generate gift reports to inform fundraising strategies. Responsibilities include processing gifts, ensuring data accuracy, coordinating with volunteers, and supporting the creation of timely acknowledgments and receipts in compliance with IRS guidelines.