Advancement Operations Specialist — Donor Data & Finance

ADP, Inc.; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Star of Hope in Houston, TX is seeking an Advancement Operations Specialist to support the fiscal integrity and donor stewardship of the organization. The role focuses on gift processing, account reconciliation, financial reporting, and related administrative tasks using Raiser’s Edge NXT to ensure data accuracy and compliance.

You will collaborate with Advancement and Finance teams, prepare dashboards and reports, and help maintain internal controls while supporting fundraising initiatives in a

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Nonprofit Management, or related field preferred.
• Experience with Raiser’s Edge or Raiser’s Edge NXT and gift processing, reporting, and reconciliation.
• Experience in nonprofit fundraising, advancement services, donor relations, or accounting preferred.
• Knowledge of fund accounting, donor-restricted funds, and gift administration preferred.
• Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.

Responsibilities

• Manage processing and reconciliation of gifts, pledges, grants, and restricted funds for accuracy and donor intent.
• Use Raiser’s Edge NXT to enter, track, report, and reconcile gift activity with financial systems.
• Prepare financial reports, fund statements, and schedules for internal use and leadership review.
• Prepare fundraising progress reports, data analysis, and dashboards to inform strategy.
• Process vendor payments, reimbursements, contracts, and other advancement expenditures with proper controls.
• Assist with audits, tax reporting, and compliance requirements as needed.
• Manage gift acknowledgments, donor stewardship communications, and follow-up to support relationships.
• Collaborate with Advancement, Finance, and program teams to ensure accurate gift transmittals and reporting.
• Support development and maintenance of SOPs and process improvements for advancement operations.
• Maintain data integrity within Raiser’s Edge NXT and ensure policy adherence.

Skills

Gift processing

Account reconciliation

Financial reporting

Donor relations

Data integrity

Education

Bachelor’s degree in Accounting/Finance/Nonprofit Management

Tools

Raiser’s Edge NXT

Microsoft Excel

Job description

Star of Hope in Houston, TX is seeking an Advancement Operations Specialist to support the fiscal integrity and donor stewardship of the organization. The role focuses on gift processing, account reconciliation, financial reporting, and related administrative tasks using Raiser’s Edge NXT to ensure data accuracy and compliance.

You will collaborate with Advancement and Finance teams, prepare dashboards and reports, and help maintain internal controls while supporting fundraising initiatives in a