Hybrid Corporate Event Manager: From Concept to Execution

HealthBay; Charlotte (NC); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Phone & internet stipend

401(k) retirement benefits

Paid time off and holidays

Professional development opportunities

Sign-on bonus

Hybrid work model

Job summary

HealthBay is seeking a Corporate Event Manager to own our event programs from concept through execution, overseeing a portfolio of in-person, virtual, and hybrid events. You will work with leadership, employees, clients, speakers, vendors, and external partners to deliver high-impact experiences.

This role combines strategic planning, creativity, project management, technology, and live-event execution, with hybrid work and occasional travel.

Qualifications

• 3+ years of professional event management or corporate events experience.
• Experience with in-person and virtual events.
• Strong project-management, organizational, and communication skills.
• Experience managing vendors, venues, speakers, budgets, and event logistics.
• Ability to remain calm and make effective decisions in fast-moving event environments.
• Strong attention to detail and ability to manage multiple deadlines.
• Willingness to travel occasionally for events.

Responsibilities

• Plan and execute corporate conferences, meetings, seminars, workshops, networking events, client events, webinars, and virtual programs.
• Manage the complete event lifecycle—from initial concept and budgeting through execution and post-event evaluation.
• Develop event timelines, budgets, production plans, run-of-show documents, and logistical requirements.
• Coordinate venues, catering, audiovisual production, technology, transportation, registration, speakers, vendors, and other event partners.
• Manage virtual and hybrid event platforms, technical rehearsals, presentations, speakers, and live-event production.
• Lead onsite event operations, including setup, registration, vendor coordination, troubleshooting, event flow, and breakdown.
• Manage multiple events and priorities while maintaining quality, deadlines, and budget expectations.
• Build strong relationships with vendors, venues, speakers, executives, and internal stakeholders.
• Track attendance, engagement, expenses, feedback, and other event metrics to improve future programs.
• Identify opportunities to make our events more engaging, efficient, professional, and impactful.

Skills

Event management

Project management

Vendor coordination

Budget management

Attention to detail

Communication skills

Travel willingness

Hybrid events

Education

Bachelor's degree

CMP certification

Job description

HealthBay is seeking a Corporate Event Manager to own our event programs from concept through execution, overseeing a portfolio of in-person, virtual, and hybrid events. You will work with leadership, employees, clients, speakers, vendors, and external partners to deliver high-impact experiences.

This role combines strategic planning, creativity, project management, technology, and live-event execution, with hybrid work and occasional travel.