Hybrid Contracts & Project Finance Administrator

Tomorrow Hire Llc.; Fairfax (VA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

PTO + federal holidays

Disability insurance

Employee Assistance Program (EAP)

Job summary

Tomorrow Hire Llc. is seeking a Contracts and Project Administrator to join our team supporting federal programs.

The role provides contracts, financial, and project support, including financial tracking, subcontractor review, travel expense review, and PM support. The ideal candidate is organized, detail-oriented, with strong Excel skills and the ability to manage financial, contractual, and administrative requirements in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of contracts, financial, project, or administrative support experience.
• Proficiency with Microsoft Excel, including formulas, data analysis, trackers and reports.
• Proficiency with Microsoft Word, PowerPoint, SharePoint, and Outlook.
• Understanding of contracts and project support.
• Strong organizational, analytical, problem-solving, and attention-to-detail skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and maintain recurring and ad hoc project financial reports and ensure reporting requirements are met.
• Maintain financial tracking tools for contract funding, expenditures, commitments, and remaining balances.
• Track labor, subcontractor, travel, and other direct cost expenditures and support accrual reporting.
• Review subcontractor invoices and supporting documentation for accuracy and compliance with contract requirements.
• Review travel expense reports for accuracy and timely submission for payment.
• Track project accounts payable and accounts receivable activity and support proper allocation of costs.
• Support establishment and maintenance of project accounts and cost codes.
• Assist employees with electronic timekeeping submission and approval.
• Provide day-to-day project and administrative support to the PM.
• Develop and maintain Excel-based trackers and reports for financials, staffing, deliverables.
• Compile and analyze information for reports.
• Maintain accurate project files and documentation in SharePoint.
• Coordinate meetings, agendas, minutes, and action items; track follow-up.
• Assist with document preparation, formatting, proofreading, data entry, and quality-control reviews.

Skills

Communication

Time management

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

SharePoint

Outlook

PowerPoint

PivotTables

Job description

Tomorrow Hire Llc. is seeking a Contracts and Project Administrator to join our team supporting federal programs.

The role provides contracts, financial, and project support, including financial tracking, subcontractor review, travel expense review, and PM support. The ideal candidate is organized, detail-oriented, with strong Excel skills and the ability to manage financial, contractual, and administrative requirements in a fast-paced environment.