Construction Administrator

EPT SPE LLC; Irvine (CA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Housing discount

Medical benefits

Dental benefits

Vision benefits

401k employer match

Paid time off (PTO)

Job summary

Essex Property Trust in Irvine, CA, seeks a Construction Administrator to support project budgets, invoicing, reporting, and compliance. The role is office-based with a hybrid policy at Essex’s Irvine offices.

Ideal candidates have 1+ year of financial or construction project admin experience, strong Excel skills, and attention to detail. Yardi, ServiceNow, and SightPlan experience are a plus.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum 1 year of experience in financial reporting, accounting, or construction project administration.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Experience with Yardi, ServiceNow, and SightPlan is a plus.

Responsibilities

• Support Construction Projects: Track and update project details using property management software and Excel.
• Manage Budgets & POs: Create and revise project budgets, issue purchase orders, and ensure proper project closeout documentation.
• Vendor Coordination: Communicate with vendors and subcontractors to ensure timely invoice submissions and project support.
• Reporting & Audits: Generate monthly, quarterly, and annual reports, manage accruals, and assist with compliance documentation.
• Team Collaboration: Work closely with Project Managers to keep projects running smoothly, from initiation to completion.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Education

High school diploma

Tools

Microsoft Excel

Yardi

ServiceNow

SightPlan

Job description

City Irvine State California Job Location Irvine Regional Office (Derian) Position Type Regular JOB SUMMARY: Are you highly organized, detail-oriented, and passionate about supporting impactful construction and renovation projects? We’re looking for a Construction Administrator to join our dynamic team of Project Managers. In this role, you’ll play a vital part in budget tracking, vendor coordination, invoice management, and project reporting.

WHAT YOU WILL DO:

• Support Construction Projects: Track and update project details using property management software and Excel.
• Manage Budgets & POs: Create and revise project budgets, issue purchase orders, and ensure proper project closeout documentation.
• Vendor Coordination: Communicate with vendors and subcontractors to ensure timely invoice submissions and project support.
• Reporting & Audits: Generate monthly, quarterly, and annual reports, manage accruals, and assist with compliance documentation.
• Team Collaboration: Work closely with Project Managers to keep projects running smoothly, from initiation to completion.

WHAT YOU WILL NEED:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Minimum of 1 year of experience in financial reporting, accounting, or construction project administration
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Experience with Yardi, ServiceNow, and SightPlan a plus

WHAT THE JOB REQUIRES:

Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers. The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate offices in Irvine. The hybrid policy is subject to change at Essex’s sole discretion. Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks. This role does not require any travel; work is primarily conducted at the office.

WHAT YOU WILL BRING TO THE TABLE:

• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may have a short-term impact on co-workers and supervisors.

#LI-Hybrid #LI-CH1

All full-time regular associates are offered competitive salaries, experience career growth and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

New hires generally start between $29.81 - $35.10 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs. This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.

Essex Property Trust is an S&P 500 company and a proven leader in West Coast apartments. We are committed to the vibrant communities in which we operate, and we continually push to innovate, improve, and add value to the lives of our residents, associates, and shareholders. At Essex, we believe a company focused on diversity, equity, and inclusion (DEI) is the key driver of innovation and collaboration. We offer competitive benefits, opportunities to grow your career, and a positive workplace environment in which every employee is empowered to provide a meaningful contribution to our Company’s mission.

All full-time regular associates are offered competitive salaries, experience career growth and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for housing discount of 20%.