People & Culture Operations Coordinator

MacArthur Foundation; Chicago (IL); On-site; USD 52,000 - 73,000; Full time

Job summary

The MacArthur Foundation in Chicago seeks a Coordinator to support the People and Culture Team by coordinating recruitment activities, onboarding materials, and travel arrangements for candidates, and by assisting with the Summer Intern Program.

This role handles calendar management, meeting setup with tech support, invoice processing, document management, and liaison work across departments to keep workflows efficient; strong writing and organizational skills are essential.

Qualifications

• Excellent writing, editing, organizational, and verbal skills.
• Able to manage multiple tasks and projects.
• Team oriented with ability to work independently and learn new programs.

Responsibilities

• Assist the Recruiter with coordination of recruitment activities and travel/hotel arrangements for candidates.
• Assist with coordination of the Summer Intern Program.
• Schedule and coordinate internal and external meetings with tech support.
• Assist with calendar management for the team.
• Process invoices for department and expenses for the team.
• Provide proofreading and editing; coordinate document management tasks.
• Act as liaison with departments to support workflow.

Skills

Writing

Editing

Organizational skills

Verbal skills

Teamwork

Multitasking

Independence

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The MacArthur Foundation in Chicago seeks a Coordinator to support the People and Culture Team by coordinating recruitment activities, onboarding materials, and travel arrangements for candidates, and by assisting with the Summer Intern Program.

This role handles calendar management, meeting setup with tech support, invoice processing, document management, and liaison work across departments to keep workflows efficient; strong writing and organizational skills are essential.