Hybrid Clinical Research Administrative Coordinator

Sitcancer; Seattle (WA); Hybrid; USD 46,000 - 69,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Retirement plan

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle, WA is seeking an Administrative Coordinator II to provide proactive support for a faculty group of 10, managing calendars, travel, and diverse administrative tasks.

The role requires strong MS Office skills, attention to detail, and experience coordinating complex projects within a research/clinical environment. A Bachelor’s degree is preferred, and hybrid scheduling is involved.

Qualifications

• Requires High School/GED and six years of administrative or relevant experience.
• Bachelor's degree preferred.
• Experience with Clinical Trials Research and an understanding of IRB preferred.
• Travel booking and coordination domestically and internationally.

Responsibilities

• Assist Investigators and staff with the implementation and administration of Center and program policies and procedures.
• Manage all Outlook calendars and related travel arrangements, to include reconciliation and processing of costs and reimbursements in accordance with Center policies and deadlines.
• Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the program.
• Coordinate personnel administration functions for the program including submission of employment requisitions, salary administration, payroll processing, separations, performance evaluations, and related actions.
• Coordinate preparation and monitoring of CVs for all faculty, including document preparation in support of clinical trials and related reimbursements, and related research activities.
• Perform complex administrative responsibilities including collecting and compiling billing and statistical information, overseeing manuscript production, and maintaining faculty bibliographies.
• Coordinate program space and facilities, supporting space changes as needed for faculty and staff.
• Manage acquisition, maintenance, storage, and supply of equipment for faculty research and related work.
• Assist with grant preparation process, producing reports and non-technical sections for submission.
• Develop, recommend, and implement policies and procedures related to program administration.
• Assist Investigators with special projects as requested.

Skills

MS Office Suite

Attention to detail

Event coordination

Travel coordination

Communication skills

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

Outlook

Online systems

Job description

Fred Hutchinson Cancer Center in Seattle, WA is seeking an Administrative Coordinator II to provide proactive support for a faculty group of 10, managing calendars, travel, and diverse administrative tasks.

The role requires strong MS Office skills, attention to detail, and experience coordinating complex projects within a research/clinical environment. A Bachelor’s degree is preferred, and hybrid scheduling is involved.