Hybrid Administrative Coordinator for Research and Faculty

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 46,039 - 69,045; Full time

Benefits offered by this job

Medical benefits

Vision/Dental

Paid vacation (12-22 days)

Paid sick leave (12-25 days)

Paid holidays (13 days)

Parental leave (up to 4 weeks)

Tuition reimbursement

Onsite health clinic

Employee assistance program

Job summary

Fred Hutchinson Cancer Center is seeking an Administrative Coordinator II to support Hematology Oncology faculty within the Clinical Research Division. The role involves independent work with supervision, managing calendars, travel, and complex administrative tasks for a 10-member faculty group.

The position requires proactive handling of procedures, strong judgment, and the ability to coordinate with various staff. Hybrid work arrangement and backup support to other faculty are expected.

Qualifications

• Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experience.
• Bachelor's degree preferred; five years plus progressively complex admin experience in research/clinical care.
• Experience with Clinical Trials/IRB protocol prep preferred.

Responsibilities

• Assist Investigators and staff with Center and program policies and procedures.
• Manage Outlook calendars and travel arrangements with cost reconciliations.
• Liaise with Center staff and external parties to address program administration questions.
• Coordinate personnel administration for the program including requisitions, payroll, and evaluations.
• Prepare CVs for faculty and support clinical trials documentation and reimbursements.
• Compile billing, statistics, manuscript production, and faculty bibliographies.
• Coordinate space, facilities, and equipment for faculty and staff needs.
• Support grant preparation, reports, and non-technical sections.
• Develop and implement program administration policies and procedures.

Skills

Microsoft Office Suite

Event coordination

Travel coordination

Education

Bachelor's degree

High School/GED + 6 years experience

Tools

Outlook Calendar

Job description

Fred Hutchinson Cancer Center is seeking an Administrative Coordinator II to support Hematology Oncology faculty within the Clinical Research Division. The role involves independent work with supervision, managing calendars, travel, and complex administrative tasks for a 10-member faculty group.

The position requires proactive handling of procedures, strong judgment, and the ability to coordinate with various staff. Hybrid work arrangement and backup support to other faculty are expected.