Hybrid Business Coordinator – Portfolios & Projects

Pfizer; Lake Forest (IL); Hybrid; USD 36,000 - 61,000; Full time

Benefits offered by this job

401(k) Matching Contributions

Health benefits

Job summary

Pfizer in Lake Forest, IL seeks an experienced Sales/Operations Administrative Coordinator to drive and manage essential operational projects for the Hospital & Biosimilars Portfolios, PCO, and MarCom teams. The role emphasizes scheduling, travel coordination, and calendar management across time zones.

You will handle invoices and POs, prepare expense reports, and maintain documentation in Pfizer systems while supporting onboarding and cross-site requests. A hybrid work arrangement is available.

Qualifications

• HS Diploma required and 4 years of related administrative business experience.
• Strong knowledge of systems and applications, including Ariba, Travel & Expense, Teams, Box, and Yammer.
• Experience and proficiency in Microsoft Word, Excel and Powerpoint.

Responsibilities

• Invoice and PO processing and tracking
• Coordinate travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform credit card reconciliation
• Maintain calendars of several parties, anticipate conflicts and uses diplomacy to resolve problems in advance
• Schedule and coordinate meetings for colleagues in the Portfolio, PCO and MarCom teams, as needed across time zones
• Provide editing and typing of documents, filing, proofreading, spreadsheet, table, and chart maintenance, and running of monthly reports
• Purchase and track orders for office supplies and equipment using the appropriate Pfizer systems, maintain records of purchases including contractors or consultants through ARIBA including purchase orders and receipts to ensure compliance with all Pfizer tracking systems and assist in maintaining office supplies, equipment, and cell phones
• Provide administrative support for on-boarding of new employees and to follow-up on technical issues
• Perform other administrative duties as requested by colleagues
• Work across time zones and global sites to provide colleague support, as required
• Coordinate space requirements with facilities, as required
• Coordinate cross site access, as required

Skills

Administrative coordination

Meeting scheduling

Document handling

Communication

Tools

Ariba

Travel & Expense

Teams

Box

Yammer

Word

Excel

PowerPoint

Job description

Pfizer in Lake Forest, IL seeks an experienced Sales/Operations Administrative Coordinator to drive and manage essential operational projects for the Hospital & Biosimilars Portfolios, PCO, and MarCom teams. The role emphasizes scheduling, travel coordination, and calendar management across time zones.

You will handle invoices and POs, prepare expense reports, and maintain documentation in Pfizer systems while supporting onboarding and cross-site requests. A hybrid work arrangement is available.