Hybrid Bookkeeper: Detail‑Oriented Billing & AR

OCA; Trenton (NJ); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

100% Employer-Paid Healthcare

Hybrid Work Schedule

401(k) plan

PTO + 9 holidays

Job summary

OCA is seeking a highly organized bookkeeper to join our financial team in Mercerville, NJ, with a hybrid schedule (1–2 days in-office). The role focuses on high-volume data entry, billing, payments, and AR support, supporting a streamlined accounting function.

Your duties include data entry across multiple systems, daily billing, posting payments, and client inquiries while maintaining HIPAA-compliant records.

Qualifications

• A natural comfort with numbers, strong attention to detail, and speed with data entry.
• Excel Skills (Required): Proficiency in Microsoft Excel (data entry, sorting/filtering, and basic formulas like SUM) and MS Office Suite.
• QuickBooks Online (Huge Plus): Hands-on experience with QuickBooks Online is strongly preferred (willingness to learn is required).
• Communication: Clear, professional verbal and written communication skills for client interactions.
• Education & Experience: High School Diploma or GED required (Associate or Bachelor’s degree is a plus). 0–2+ years of relevant accounts receivable, administrative, or office experience welcome.

Responsibilities

• High-Volume Data Entry (Core Focus): Accurately enter and update high volumes of participant enrollments, terminations, plan changes, and adjustments across multiple software platforms and proprietary databases with speed and precision.
• Billing & Invoicing Operations: Prepare and issue clear, accurate recurring bills, client invoices, and account setup files.
• Payment Processing & Reconciliation: Post and apply daily incoming client payments, assist with financial transactions, facilitate bank deposits, and help reconcile the accounts receivable ledger.
• Database Maintenance & Quality Control: Perform routine data clean-up, cross-check entries against source documents to prevent discrepancies, and ensure database records are up to date.
• Client Communication: Investigate billing discrepancies, send polite payment reminders, and provide friendly telephone/email support to clients regarding AR questions.
• Data Privacy & Compliance: Maintain organized digital records while adhering to strict privacy and data confidentiality regulations, including HIPAA.

Skills

Numbers & Accuracy

Excel

Communication

Education

High School Diploma or GED

Associate or Bachelor’s degree a plus

Tools

QuickBooks Online

Job description

OCA is seeking a highly organized bookkeeper to join our financial team in Mercerville, NJ, with a hybrid schedule (1–2 days in-office). The role focuses on high-volume data entry, billing, payments, and AR support, supporting a streamlined accounting function.

Your duties include data entry across multiple systems, daily billing, posting payments, and client inquiries while maintaining HIPAA-compliant records.