Hybrid BD Assistant: Pitches, Events & Materials

City of Plant City; New York, Northern (NY, KY); Hybrid; USD 56,000 - 62,000; Full time

Job summary

Arnold & Porter is seeking a Business Development Assistant to support the Marketing Department with pitches, marketing collateral, and directory submissions. The role also helps maintain the firm’s experience database, coordinate events, and assist with invoices and research requests.

This position may be based in the firm’s New York or Washington, DC office and will follow a hybrid work schedule.

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of one year of relevant work experience or equivalent internship in a similar administrative or professional support role.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Familiarity with AI tools and marketing technologies is preferred.
• Strong proofreading, editing, written communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving, time management, and interpersonal skills.
• Ability to work effectively and collaboratively as part of a multi-functional team.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in development, editing, and production of PowerPoint presentations and other marketing materials.
• Serve as primary contact for attorney requests for marketing materials.
• Coordinate with Business Resource Center and Office Services on production of marketing materials.
• Support coordination of submissions to legal directories including Chambers and The Legal 500.
• Assist with entry, maintenance, and updating of the firm’s experience database.
• Support transactional Business Development team with collection of league table experience data.
• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships.
• Provide on-site and virtual event support as needed.
• Track business development activity, data entry and maintenance of CRM and pitch tracking databases.
• Support research requests including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.
• Provide administrative support including scheduling meetings and reserving conference rooms.

Skills

Proofreading and editing

Written communication

Organizational skills

Time management

Interpersonal skills

Collaboration

Discretion and confidentiality

Attention to detail

Education

Four-year college degree or equivalent experience

Tools

Microsoft Office Suite

Windows operating systems

AI tools familiarity

Marketing technologies familiarity

Job description

Arnold & Porter is seeking a Business Development Assistant to support the Marketing Department with pitches, marketing collateral, and directory submissions. The role also helps maintain the firm’s experience database, coordinate events, and assist with invoices and research requests.

This position may be based in the firm’s New York or Washington, DC office and will follow a hybrid work schedule.