Hybrid Audit Office Coordinator

University of Massachusetts; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

The University of Massachusetts is seeking an Administrative Assistant to the Chief Audit Officer in a hybrid role that supports Internal Audit’s objectives by participating in audits and performing office administrative functions.

Under supervision of Internal Audit Management, the AC/AA will conduct audit assignments, assist with the Audit and Risk Committee and Board duties, manage calendars, travel, correspondence and filing, and maintain policies, procedures, and databases.

Qualifications

• Associate degree or equivalent.
• Three or more years of experience as an administrative assistant, office manager or a similar position.
• Ability to acquire, understand and utilize IT systems and basic auditing skills, methods, concepts, Standards and tools.
• Understand regulations, policy and procedures for audit purposes.
• Inquisitive with strong analytical skills.
• Excellent interpersonal and communication skills, both oral and written.
• Ability to manage several tasks simultaneously and prioritize.
• Effectively communicate results of audit tasks.
• Maintain professionalism and discretion with confidential information.
• Take initiative, be adaptable and anticipate needs of the Chief Audit Officer.

Responsibilities

• Function as confidential assistant to Chief Audit Officer.
• Support Chief Audit Officer's Audit and Risk Committee and Board of Trustees responsibilities.
• Interact with executives, Board members and their assistants.
• Prepare, handle and distribute confidential correspondence and reports.
• Oversees office operations on behalf of the Chief Audit Officer.
• Manage and coordinate IA Management's calendars.
• Coordinate meetings and travel arrangements and provide detailed agendas/ itineraries.
• Perform purchasing, expense reimbursement and vendor management duties.
• Maintain budget records and reconcile documents related for purchasing and expenditure of funds.
• Maintain Internal Audit's policies, procedures, databases and dashboards.
• Assist in research and the preparation of audit programs and procedures.
• Accompany senior staff to interviews with University personnel.

Skills

Administrative support

Communication skills

Analytical skills

Discretion with confidential info

Education

Associate degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Zoom

Slack

Job description

The University of Massachusetts is seeking an Administrative Assistant to the Chief Audit Officer in a hybrid role that supports Internal Audit’s objectives by participating in audits and performing office administrative functions.

Under supervision of Internal Audit Management, the AC/AA will conduct audit assignments, assist with the Audit and Risk Committee and Board duties, manage calendars, travel, correspondence and filing, and maintain policies, procedures, and databases.