Hybrid Appellate Legal Assistant — Hearings

VIVA USA Inc; Phoenix (AZ); Hybrid; USD 42,000 - 62,000; Full time

Job summary

VIVA USA Inc. seeks a Legal Assistant to support Administrative Law Judges in the Appellate Services Administration. You will review appeals, select exhibits, and create hearing packets to be used at hearings with multiple parties.

Hybrid work setup with in-person attendance four times a month on scheduled days, typical 8:00 AM–5:00 PM hours, and a focus on confidential legal document handling and case research.

Qualifications

• English speaking, writing and reading are required.
• Ability to multi-task and manage conflicting priorities in a confidential environment.
• Proficiency with Google Apps and Adobe Acrobat; familiarity with office equipment.
• Experience with case management systems and handling sensitive legal documents.

Responsibilities

• Verify incoming appeals and retrieve accurate exhibits for hearings.
• Enter case documentation into repositories and assist ALJs with case research.
• Prepare and assemble hearing packets for ALJs to use as exhibits.
• Schedule hearings and assist customers with docket calls while meeting deadlines.

Skills

Organizational skills

Confidentiality

Customer service

Multi-tasking

English proficiency

Interpersonal skills

Tools

Google Apps (Gmail, Docs, Sheets)

Adobe Acrobat

Office equipment

APS

Clear2There

Guide mainframe

HEAplus

CACTUS

Job description

VIVA USA Inc. seeks a Legal Assistant to support Administrative Law Judges in the Appellate Services Administration. You will review appeals, select exhibits, and create hearing packets to be used at hearings with multiple parties.

Hybrid work setup with in-person attendance four times a month on scheduled days, typical 8:00 AM–5:00 PM hours, and a focus on confidential legal document handling and case research.