Legal Assistant - Hybrid

S R International Inc; Phoenix (AZ); Hybrid; USD 42,000 - 64,000; Full time

Job summary

AZDES Office of Inspector General in Phoenix, AZ seeks a Legal Assistant II to provide administrative legal support to Administrative Law Judges. The role involves reviewing appeals, organizing hearing exhibits, and ensuring timely compliance with deadlines.

Responsibilities include scheduling hearings, maintaining confidential files, assisting with case research, and entering notes in various case management systems. Remote work is primary with onsite four times per month.

Qualifications

• Provide administrative legal support to Administrative Law Judges within the DES Appellate Services Administration
• Review and verify incoming appeals for ~45 DES programs
• Prepare and organize hearing exhibits and packets for hearings
• Analyze legal issues, jurisdiction and timeliness of appeals
• Schedule hearings and process postponements/withdrawals
• Maintain confidential case files and meet noticing deadlines
• Assist ALJs with case research and regulatory guidance
• Enter and manage case notes in case management systems
• Upload legal decisions and dispositions for actions
• Provide customer service to internal/external stakeholders
• Adapt to evolving procedures while maintaining accuracy and confidentiality
• Utilize Google Apps (Gmail, Docs, Sheets) and Adobe Acrobat
• Work primarily remotely with onsite presence four times per month
• Perform duties with minimal supervision in a fast-paced environment

Responsibilities

• Provide administrative legal support to ALJs within ASA for the DES
• Review and verify incoming appeals for DES programs and categories
• Prepare hearing exhibits and packets for scheduled hearings
• Analyze legal issues, jurisdiction, and timeliness of appeals
• Schedule hearings and handle requests for postponements/withdrawals
• Maintain confidential case files (paper and electronic) and adhere to deadlines
• Assist ALJs with case research and interpret procedures
• Enter and manage case notes in multiple case management systems
• Upload legal decisions and dispositions for action and escalate when needed
• Provide customer service to internal and external stakeholders
• Adapt to evolving procedures while ensuring speed and accuracy
• Use Google Apps and Adobe Acrobat for documentation
• Work primarily remote with mandatory onsite four times per month
• Manage tasks with minimal supervision in a fast-paced legal setting

Skills

Administrative support

Legal document review

Case management

Hearing coordination

Confidentiality

Google Apps

Tools

Adobe Acrobat

Case management systems

Job description

Job Summary (Legal Assistant II – AZDES Office of Inspector General, Phoenix, AZ)

• Provides administrative legal support to Administrative Law Judges (ALJs) within the Appellate Services Administration (ASA) for the Department of Economic Security (DES).
• Reviews and verifies incoming appeals for approximately 45 DES programs, including benefit eligibility, overpayments, licensing, certification, and claimant fraud.
• Prepares and organizes hearing exhibits and packets, ensuring accurate documentation for use in scheduled hearings.
• Analyzes legal issues, jurisdiction, and timeliness of appeals by reviewing case documentation, images, and paper files.
• Schedules hearings for ALJs and processes party requests such as postponements and withdrawals.
• Maintains confidential case files (both paper and electronic) and ensures compliance with Federal and State noticing deadlines.
• Assists ALJs with case research and interprets administrative procedures and regulatory guidelines.
• Enters and manages case notes and documentation in multiple case management systems and legal repositories.
• Uploads legal decisions and dispositions for departmental action and escalates cases to the Board of Appeals as necessary.
• Provides customer service and support to internal and external stakeholders, including handling elevated docket calls.
• Adapts to evolving procedures, ensures accuracy and speed in repetitive detail-oriented work, and upholds confidentiality standards.
• Utilizes computer applications such as Google Apps (Gmail, Docs, Sheets), Adobe Acrobat, and various case management systems.
• Works primarily remotely but is required to be onsite four times per month.
• Performs duties with minimal supervision, effectively multitasking and prioritizing in a fast-paced legal environment.