Administrative Specialist - Procurement & Lab Support

North Wind Services LLC; Livermore (CA); Sur place; USD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Health insurance

Life insurance

Disability insurance

401(k) with company match

Paid leave

Résumé du poste

North Wind Services LLC seeks an Administrative Specialist to support the Procurement Department at LLNL in Livermore, CA. The role requires handling complex administrative tasks, calendar management, data coordination, and preparation of reports under supervision from LLNL-experienced staff.

Successful candidates must pass pre-placement exams and background checks, with potential for a Q-level DOE clearance.

Qualifications

• Advanced knowledge of office procedures and editing
• Strong organizational skills with attention to detail
• Ability to multitask in a fast-paced environment
• Excellent interpersonal skills with all levels of staff
• Independent problem solving and decision making
• Ability to handle sensitive information with discretion
• Proficiency in Microsoft Office and calendaring/database tools
• Experience arranging complex travel (domestic/foreign)

Responsabilités

• Represent management in daily administrative matters
• Coordinate data for complex reports and presentations
• Maintain databases, spreadsheets and filing systems
• Plan and coordinate complex meetings
• Draft correspondence and management-signed documents
• Interpret organizational policies and procedures
• Manage complex calendars and scheduling priorities
• Perform other duties as assigned

Connaissances

Advanced admin skills

Organizational skills

Multitasking

Communication

Problem solving

Discretion

Microsoft Office

Travel arrangements

Outils

Microsoft Office Suite

Database software

Calendaring software

Description du poste

North Wind Services LLC seeks an Administrative Specialist to support the Procurement Department at LLNL in Livermore, CA. The role requires handling complex administrative tasks, calendar management, data coordination, and preparation of reports under supervision from LLNL-experienced staff.

Successful candidates must pass pre-placement exams and background checks, with potential for a Q-level DOE clearance.