Administrative Specialist, Hybrid – Materials Science Division

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 52,000 - 63,000; Full time

Benefits offered by this job

Flexible Benefits Package

401(k)

Education Reimbursement Program

Flexible schedules

Job summary

Lawrence Livermore National Laboratory (LLNL) is hiring an Administrative Specialist IV in the Materials Science Division. You will perform a full range of moderately difficult administrative tasks in a fast-paced environment with limited supervision.

The role offers a hybrid schedule with two days per week working from home. You will support management through data compilation, complex reporting, and calendar management, while ensuring documents flow and security considerations are addressed.

Qualifications

• Advanced secretarial skills including editing, grammar, and proofreading.
• Proficient in Microsoft Office and database/spreadsheet tools.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication with diverse stakeholders.

Responsibilities

• Represent management in daily administrative matters.
• Compile data and prepare complex reports and presentations.
• Prepare and review administrative material for signatures; track action items.
• Coordinate data from multiple sources for reports and correspondence.
• Maintain databases, spreadsheets, files, and tracking systems.
• Identify process improvements and implement solutions.
• Schedule appointments and manage complex calendars.
• Coordinate external visits including security clearances and badges.
• Perform other duties as assigned.

Skills

Advanced secretarial knowledge

Microsoft Office Suite

Calendaring software

Data reporting

Effective communication

Tools

Database software

Spreadsheet software

Job description

Lawrence Livermore National Laboratory (LLNL) is hiring an Administrative Specialist IV in the Materials Science Division. You will perform a full range of moderately difficult administrative tasks in a fast-paced environment with limited supervision.

The role offers a hybrid schedule with two days per week working from home. You will support management through data compilation, complex reporting, and calendar management, while ensuring documents flow and security considerations are addressed.