Hybrid Administrative Assistant for Executive Support

Qode; United States; Hybrid; USD 50,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Job summary

Qode is seeking a highly organized Administrative Assistant to support our executive team and keep our New York City-area office running smoothly. This hybrid role involves 2–3 days on-site with some remote days, handling calendars, inquiries, and document preparation with discretion and professionalism.

The ideal candidate has strong MS Office and Google Workspace skills, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma required; associate or bachelor’s preferred.
• Proven experience in administrative support roles is essential.
• Proficiency in MS Office and Google Workspace is mandatory.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.

Responsibilities

• Manage executive calendars and travel arrangements efficiently.
• Answer calls, handle mail, and direct inquiries with courtesy.
• Prepare and edit reports, presentations, and documents accurately.
• Organize filing systems, ensure data accuracy and security.
• Coordinate supplies, equipment, and vendor relations.
• Support events planning and internal/external meetings.
• Greet visitors and act as first point of contact.
• Process expense reports and manage petty cash.
• Maintain confidentiality of sensitive information.
• Assist onboarding and gather necessary resources.
• Conduct data research and maintain contact databases/CRM.

Skills

Calendar management

Communication

Multitasking

Organization

Attention to detail

Proactive problem solving

Microsoft Office proficiency

Google Workspace proficiency

Scheduling software

Virtual meeting platforms

Confidentiality

CRM / data management

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

CRM systems

Job description

Qode is seeking a highly organized Administrative Assistant to support our executive team and keep our New York City-area office running smoothly. This hybrid role involves 2–3 days on-site with some remote days, handling calendars, inquiries, and document preparation with discretion and professionalism.

The ideal candidate has strong MS Office and Google Workspace skills, excellent communication, and the ability to multitask in a fast-paced environment.