Senior Administrative Coord, Academic & Student Success

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits package

SURS pension plan

14 paid holidays

Hybrid work option

Job summary

Waubonsee Community College seeks a Senior Administrative Coordinator to support the Assistant Provost of Academic and Student Success at the Sugar Grove campus. The role includes coordinating budgets, meetings, and campus communications while maintaining confidential information with professionalism.

You will assist in student services operations, CAT scheduling, and response to student concerns, ensuring timely reporting and collaboration with multiple directors and staff in a hybrid work

Qualifications

• Associate degree required.
• Three years related administrative-level experience required.
• Advanced experience with Windows, Microsoft Office suite, electronic mail, and electronic calendar.
• Ability to handle sensitive issues and communicate professionally.
• Ability to prioritize work with minimal guidance.
• Ability to work independently and maintain confidentiality required.
• Excellent human relations skills and a proven ability to function effectively with a wide variety of people in a dynamic environment.

Responsibilities

• Provide administrative support for the Assistant Provost of Academic and Student Success, the Director of Registration and Records and Registrar, and the Director of Student Financial Aid Services.
• Assist in coordination of office procedures and have primary responsibility for reception and maintaining office in cooperation with the Assistant Provost of Academic and Student Success which includes scheduling, preparing, and producing minutes of meetings.
• Manage and maintain unit budget for the Assistant Provost of Academic and Student Success and provide quarterly review of associated division and department budgets. Assist in preparing budgetary transfers and budget projections.
• Prepare purchase reconciliation paperwork and prepare all travel documentation for the Assistant Provost of Academic and Student Success, the Director of Registration and Records and Registrar, and the Director of Student Financial Aid Services.
• Coordinate the Campus Assessment Team (CAT) schedule (quarterly meetings), contact lists, ordering of safety whistles, and creation of campus-wide communication (fliers, email newsletter announcements). Assist in maintaining the Maxient database for concerning behaviors and coordination of training for CAT members.
• Assist in scheduling unit leadership meetings and various committee or work groups led by the Assistant Provost of Academic and Student Success.

Skills

Administrative experience

Windows

Microsoft Office

Communication

Confidentiality

Prioritization

Independent work

Education

Associate degree

Tools

Maxient database

Microsoft Outlook

Job description

Waubonsee Community College seeks a Senior Administrative Coordinator to support the Assistant Provost of Academic and Student Success at the Sugar Grove campus. The role includes coordinating budgets, meetings, and campus communications while maintaining confidential information with professionalism.

You will assist in student services operations, CAT scheduling, and response to student concerns, ensuring timely reporting and collaboration with multiple directors and staff in a hybrid work