Hybrid Administrative Specialist – Asset Dept (Public Service)

City of Aspen; Aspen (CO); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Sign-on bonus up to $3,000

Flexible schedules

Paid time off

Wellness bonuses

Tuition reimbursement

Health/dental/vision insurance

Retirement options (Social Security, 3

Life/disability insurance

Job summary

City of Aspen is seeking an Administrative Specialist to support the Asset Department with advanced administrative, clerical, and financial tasks. You will assist with budgets, AP processing, invoicing, and procurement while providing reception and office support in a collaborative environment.

Regular full-time work with potential hybrid arrangements, and opportunities for professional development, sign-on bonus, and comprehensive benefits are offered to eligible employees.

Qualifications

• High School diploma or GED equivalent.
• Three (3) years of administrative and/or office management experience.
• Proficient in Microsoft Excel, Word, and Outlook (Email).

Responsibilities

• Provide essential administrative support and reception duties with minimal supervision.
• Assist with budget management, accounts payable, and invoice processing.
• Prepare memos, agendas, and department communications; coordinate calendars.
• Support recruitment, vendor tracking, and contract tracking as needed.
• Prepare weekly expenditure reports and assist with finance tasks.

Skills

Customer service

Teamwork

Communication

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

City of Aspen is seeking an Administrative Specialist to support the Asset Department with advanced administrative, clerical, and financial tasks. You will assist with budgets, AP processing, invoicing, and procurement while providing reception and office support in a collaborative environment.

Regular full-time work with potential hybrid arrangements, and opportunities for professional development, sign-on bonus, and comprehensive benefits are offered to eligible employees.