Administrative Coordinator

Giftoflifemichigan; Ann Arbor (MI); On-site; USD 64,471,680 - 68,769,792; Full time

Job summary

Gift of Life Michigan is seeking an Administrative Coordinator to support the department leadership in Ann Arbor. The role emphasizes calendar management, travel arrangements, expense reporting, and coordinating meetings, with strong emphasis on accuracy and confidentiality.

The successful candidate will handle data entry, filing, supply orders, and provide coverage for administrative staff, while contributing to training materials and process improvements in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent with two years prior administration and/or office work experience.
• Associate degree preferred.
• Healthcare/ transplant or organ/tissue procurement experience preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the assigned department.
• Manage calendars, meetings, expense reports, travel arrangements for the department director.
• Coordinate and record meeting minutes.
• Support software programs, AV equipment, and office systems.
• Perform data entry and maintain department databases or filing systems.
• Coordinate supply orders and provide coverage for administrative staff as needed.
• Assist with training materials and staff training when requested.
• Perform other duties as assigned.

Skills

Microsoft Office

Outlook

Teams

Organization

Communication

Problem-solving

Education

Associate degree

Job description

# Administrative CoordinatorHybrid • Ann Arbor MI - Ann Arbor, MI 48108## OverviewSalary Range$22.50 - $24.00 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolCategoryAdmin - Clerical## Description## SummaryIn alignment with Gift of Life Michigan’s core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department and performs tasks to support the overall department along with special projects and other assignments.Duties & ResponsibilitiesThe following job duties and responsibilities are stated in broad terms and not intended to be inclusive. Those in bold are essential duties of the position:* **Provide administrative support to ensure efficient operation of the assigned department(s).*** **Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director. Similar support provided for department manager(s) as instructed by the director.*** **Coordinate and facilitate department meetings and record meeting minutes.*** **Serve as department support for software programs, audio visual equipment, office systems and other shared resources.*** **Perform data entry and maintain accurate department databases or other systems of information.*** Process and distribute departmental mail and maintain electronic and/or physical filing system.* Coordinate supply orders for department.* Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.* Assist with assembly of department training materials.* Assist in training of administrative support personnel, when requested.* Perform other duties as assigned.## Qualifications## Education and/or Experience### Required* High school diploma or equivalent with two years prior administration and/or office work experience.### Preferred* An associate degree.* Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.## Knowledge, Skills, and Abilities (KSA)* Written and verbal fluency in English.* Ability to exercise initiative, critical thinking, and problem-solving.* Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.* Strong organizational skills and ability to manage multiple and competing priorities.* Demonstrate attention to detail.* Strong written and verbal communications skills.* Concentrate and function with frequent distractions and interruptions.* Use standard office equipment.* Ability to work in a fast-paced environment.* Ability to manage task or project assignments and meet deadlines.## Organizational Culture Expectations* Demonstrate the competencies of Professional, Determined and Compassionate.* Maintain a motivated and positive attitude.* Support an inclusive work environment.* Ability to successfully collaborate and work as a member of an interdisciplinary team.* Actively seek improvements.* Always maintain a safe working environment and use of Universal Precautions.* Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.