Administrative Coordinator: Team Support & Operations

Gift of Life Michigan; Ann Arbor (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Gift of Life Michigan is seeking an Administrative Coordinator to assist department directors and managers. This role provides essential administrative support, manages calendars, coordinates meetings, and handles correspondence to help the department run smoothly.

The position requires strong organization, attention to detail, and proficiency with Microsoft Office. You will work in a fast-paced healthcare environment, supporting training materials and department operations as part of a

Qualifications

• High school diploma or equivalent with two years prior administration and/or office work experience.
• Associate degree preferred.
• Experience in healthcare, transplant center, or organ/tissue procurement preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the assigned department(s).
• Manage calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director; support department managers as directed.
• Coordinate and facilitate department meetings and record meeting minutes.
• Support department with software programs, audiovisual equipment, office systems and other shared resources.
• Perform data entry and maintain accurate department databases or other systems of information.
• Process and distribute departmental mail and maintain filing systems.
• Coordinate supply orders for department.
• Provide support and coverage for administrative staff as needed.
• Assist with assembly of department training materials and training of administrative staff.
• Perform other duties as assigned.

Skills

Written English

Verbal English

Initiative

Critical thinking

Problem solving

MS Office

Outlook

Teams

Organizational skills

Attention to detail

Written communication

Verbal communication

Distraction management

Standard office equipment

Fast-paced work

Task management

Deadlines

Education

High school diploma

Associate degree

Job description

Gift of Life Michigan is seeking an Administrative Coordinator to assist department directors and managers. This role provides essential administrative support, manages calendars, coordinates meetings, and handles correspondence to help the department run smoothly.

The position requires strong organization, attention to detail, and proficiency with Microsoft Office. You will work in a fast-paced healthcare environment, supporting training materials and department operations as part of a