Hybrid Administrative Assistant - Training & Events

Committee for Public Counsel; United States; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Committee for Public Counsel Services (CPCS) Training Department in Boston is seeking an Administrative Assistant to provide administrative, technical and general support for Directors and staff in Mental Health and Youth Advocacy practices.

This position is hybrid with at least two in‑office days weekly and occasional travel to other Massachusetts offices. Candidates must have relevant experience and strong MS Office and communication skills.

Qualifications

• One year full‑time (or equivalent part‑time) administrative experience, or an associate’s or higher degree in business administration, business management or public administration.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both oral and written.
• Strong organizational abilities.
• Ability to maintain confidentiality and exercise judgment and discretion.
• Experience with WordPress, editing video and audio files, and distance learning tools preferred.

Responsibilities

• Coordinating training programs and production of training materials.
• Providing on‑site logistical support for trainings and events across various locations in Massachusetts, including travel as needed, room setup and breakdown, catering coordination and related event logistics.
• Producing and disseminating written and digital communications/resources including weekly emails, a bi‑monthly newsletter, and website updates.
• Compiling data to ensure the work plan and departmental training goals are being met.
• Ensuring compliance with contract initiation and requisition processes for training‑related vendors and services.
• Assisting in the development of training budgets and maintaining records of expenditures.
• Communicating regularly with staff, private bar members, vendors and experts across Massachusetts.
• Providing broad range of administrative support, including phone reception, word processing, data entry, copying, scanning and related clerical tasks.
• Supporting Training Department staff in planning and execution of agency‑wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed.
• Other duties as assigned.

Skills

MS Office proficiency

Excellent communication

Strong organizational skills

Confidentiality & discretion

multitasking

Team collaboration

Data entry

Education

Associate’s degree in business administration

Higher degree in business/public administration

Tools

MS Office

WordPress

Data entry software

Job description

The Committee for Public Counsel Services (CPCS) Training Department in Boston is seeking an Administrative Assistant to provide administrative, technical and general support for Directors and staff in Mental Health and Youth Advocacy practices.

This position is hybrid with at least two in‑office days weekly and occasional travel to other Massachusetts offices. Candidates must have relevant experience and strong MS Office and communication skills.