Administrative Assistant

SupportFinity™; Jacksonville (FL); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Hybrid working model

Health and wellbeing benefits

Retirement savings plans

Job summary

Deutsche Bank in Jacksonville, FL is seeking an Administrative Assistant to provide essential support to the business area. You will handle travel bookings, calendar management, document handling, and coordinating deliveries to ensure smooth day‑to‑day operations under a hybrid work model.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to meet deadlines.

Qualifications

• Excellent organizational skills and time management.
• Ability to work to a high‑quality level and meet deadlines.
• Strong relationship building and influencing skills.
• Computer proficient in all Microsoft Office applications.

Responsibilities

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail).
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests.
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC).
• Client events with marketing lists, invitations, and mailings; coordinating with marketing to ensure submissions are completed and submitted; submitting marketing templates for client events.
• Miscellaneous tasks as required.

Skills

Organizational skills

Time management

Relationship building

MS Office proficiency

Tools

Microsoft Office

Job description

Overview

The Administrative Assistant provides the core support that facilitates the working of the Business area to which they are aligned. The remit may also extend beyond office administration as required to offer the support needed by that business area. The Administrative Assistant’s tasks ensure the day‑to‑day smooth running of the Business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g., copy typing). There may be a receptionist (providing first point of contact in meeting and greeting the visitors and telephone callers to the Business area) and / or team activity coordination (booking conference calls, lunches, processing expenses). Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.

Job Title

Administrative Assistant

Location

Jacksonville, FL

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in‑office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You’ll Do

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail)
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC)
• Client events
  • Coordinating with team in regard to marketing lists, invitations, and mailings
  • Working with marketing to make sure all submissions are completed and submitted
    • Submitting marketing templates for client events
• Miscellaneous tasks as required

Skills You’ll Need

• Excellent organizational skills and time management
• Ability to work to a high‑quality level and required deadlines
• Strong relationship building and influencing skills
• Computer proficient in all Microsoft Office applications

Skills That Will Help You Excel

• Excellent communication skills, both written and spoken
• Prior administrative assistant experience

Expectations

The Bank’s expectation is that employees hired into this role will work in the Jacksonville, FL office in accordance with the Bank’s hybrid working model.

Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.

The salary range for this position in Jacksonville, FL is $40K to $65K. Actual salaries may be based on a number of factors including, but not limited to, a candidate’s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.

Deutsche Bank Values & Diversity

We believe talent is found in all cultures, countries, races, ethnicities, genders, sexual orientations, disabilities, beliefs, generations, backgrounds, and experiences. We pursue a working environment where everyone can be authentic and feel a sense of belonging.

Equal Opportunity Employment

We are an Equal Opportunity Employer – Veterans/Disabled and other protected categories.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.