Hybrid Administrative Assistant - Nephrology Division

Duke Careers; Durham (NC); Hybrid; USD 26,064 - 38,696; Full time

Job summary

Duke University, School of Medicine, is seeking a Staff Assistant in the Nephrology Division of the Department of Medicine to support administrative operations and MSRB2. You will ensure smooth day-to-day functioning by facilitating effective communication and delivering high-quality support to faculty, staff, and visitors.

This role involves administrative tasks, HR processes including onboarding, records management, mail handling, and coordination of weekly seminars and meetings, with a hybrid

Qualifications

• Two years of post-secondary education in administrative support or related field.
• Three years of secretarial/clerical experience required.
• Experience supporting faculty and staff in a large academic medical center is preferred.

Responsibilities

• Provide administrative assistance to Division faculty and staff, ensuring effective communication via email, phone, and in-person interactions. Address inquiries and resolve issues promptly and efficiently.
• Assist with HR-related processes and general administrative tasks for faculty, staff, and visitors. This includes onboarding activities, DukeCard and facility access requests, and data extraction and reporting to support operational needs.
• Maintain organized, up-to-date, accessible divisional records, reports, manuals, and correspondence. This includes maintaining laboratory contact lists and distribution groups.
• Screen and route mail and documents. Use sound judgment to determine appropriate responses or escalate items to the supervisor based on content and familiarity with divisional priorities.

Skills

Administrative support experience

Communication skills

Budgeting / accounting basics

HR onboarding processes

Education

Two years post-secondary education in administrative support or related business field

Tools

Microsoft Office Suite

Job description

Duke University, School of Medicine, is seeking a Staff Assistant in the Nephrology Division of the Department of Medicine to support administrative operations and MSRB2. You will ensure smooth day-to-day functioning by facilitating effective communication and delivering high-quality support to faculty, staff, and visitors.

This role involves administrative tasks, HR processes including onboarding, records management, mail handling, and coordination of weekly seminars and meetings, with a hybrid