Hybrid Administrative Assistant for Data Privacy Team

Mullen Coughlin LLC; Devon (PA); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full benefits package

Accrued time off

Paid maternity/paternity leave

Generous 401(k) program

Job summary

Mullen Coughlin LLC is seeking an Administrative Assistant to support Partner and Associate Attorneys in our data privacy practice. This full‑time role offers benefits with a 9:00am–6:00pm schedule (1‑hour lunch) and potential to work from home up to 3 days/week after a 6‑month review.

The position requires strong organizational skills, calendar management, and the ability to handle confidential information with integrity.

Qualifications

• Must have ability to manage multiple tasks with demanding deadlines.
• Strong organizational skills and attention to detail.
• Proficiency with MS Office and ability to learn new software.

Responsibilities

• Maintain complex calendars.
• Directly communicate with internal and external customers.
• Intake new cases, open and close files.
• Critical, deadline driven management of case work.
• Draft and finalize deadline driven responses to regulatory agencies.
• Draft and finalize professional correspondence.
• Triage email communications.
• Electronic filing of documents and electronic communications.
• Collaborate and support the team to provide responsive customer service.
• Prepare expense reimbursement reports for submission.
• Perform other administrative tasks as assigned.

Skills

Calendar management

Communication

Attention to detail

Time management

Microsoft Office

Data entry

Team player

Confidentiality

ProLaw

Adaptability

Tools

ProLaw

MS Office

Job description

Mullen Coughlin LLC is seeking an Administrative Assistant to support Partner and Associate Attorneys in our data privacy practice. This full‑time role offers benefits with a 9:00am–6:00pm schedule (1‑hour lunch) and potential to work from home up to 3 days/week after a 6‑month review.

The position requires strong organizational skills, calendar management, and the ability to handle confidential information with integrity.