Administrative Assistant

Mullen Coughlin LLC; Devon (PA); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full benefits package

Accrued time off

Paid maternity/paternity leave

Generous 401(k) program

Job summary

Mullen Coughlin LLC is seeking an Administrative Assistant to support Partner and Associate Attorneys in our data privacy practice. This full‑time role offers benefits with a 9:00am–6:00pm schedule (1‑hour lunch) and potential to work from home up to 3 days/week after a 6‑month review.

The position requires strong organizational skills, calendar management, and the ability to handle confidential information with integrity.

Qualifications

• Must have ability to manage multiple tasks with demanding deadlines.
• Strong organizational skills and attention to detail.
• Proficiency with MS Office and ability to learn new software.

Responsibilities

• Maintain complex calendars.
• Directly communicate with internal and external customers.
• Intake new cases, open and close files.
• Critical, deadline driven management of case work.
• Draft and finalize deadline driven responses to regulatory agencies.
• Draft and finalize professional correspondence.
• Triage email communications.
• Electronic filing of documents and electronic communications.
• Collaborate and support the team to provide responsive customer service.
• Prepare expense reimbursement reports for submission.
• Perform other administrative tasks as assigned.

Skills

Calendar management

Communication

Attention to detail

Time management

Microsoft Office

Data entry

Team player

Confidentiality

ProLaw

Adaptability

Tools

ProLaw

MS Office

Job description

Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At its headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty‑six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being.

The Administrative Assistant will work as part of a cohesive administrative team to support Partner and Associate Attorneys in our data privacy practice. This is a full‑time position eligible for benefits with a daily schedule of 9:00am to 6:00pm (including a 1‑hour lunch break) with initial training onsite and the potential to work from home up to 3 days per week following a 6 month review.

Responsibilities

• Maintain complex calendars.
• Directly communicate with internal and external customers.
• Intake new cases, open and close files.
• Critical, deadline driven management of case work.
• Draft and finalize deadline driven responses to regulatory agencies.
• Draft and finalize professional correspondence.
• Triage email communications.
• Electronic filing of documents and electronic communications.
• Collaborate and support the team to provide responsive customer service.
• Prepare expense reimbursement reports for submission.
• Perform other administrative tasks as assigned.

Skills & Qualifications

• Ability to perform multiple tasks simultaneously with demanding time frames in an interrupt-driven work environment.
• Working understanding of databases.
• Strong, accurate typing and formatting skills.
• Must be highly organized with a desire to learn and apply new concepts/skills on a continual basis.
• Ability to communicate effectively, both orally and in writing.
• Effective time management skills to balance workload of partner and associate attorneys, efficiently prioritizing requests.
• Strong interpersonal skills.
• Ability to work independently or collaboratively with team members.
• Good analytical skills.
• Ability to resolve issues quickly and efficiently.
• Strong organizational skills and attention to detail.
• ProLaw experience, a plus.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications, such as ProLaw.
• Ability to adhere to standardized inter‑department processes efficiently and accurately.
• Ability to represent a positive and professional image.
• Must have highest integrity, including the ability to treat confidential information appropriately.

Mullen Coughlin is an Equal Opportunity Employer believes in strength in diversity.

Mullen Coughlin is not accepting resumes from search firms for this position.

Relocation assistance is not provided for this position.

Applicant must be authorized to work in the United States of America.

Mullen Coughlin is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.