Data Privacy Intake Specialist - Remote

Mullen Coughlin LLC; Hawaii; Remote; USD 48,000 - 60,000; Full time

Benefits offered by this job

Full benefits

Paid maternity/paternity leave

Accrued time off

401(k) program

Job summary

Mullen Coughlin LLC is seeking an Intake Specialist for a fully remote role supporting our data privacy practice. The position is full-time, with an approximate 8:00 AM to 5:00 PM HST schedule (2:00 PM to 11:00 PM ET) and a one-hour unpaid lunch.

The role involves intake of new matters, calendar coordination, and rigorous client communications from a Hawaii-based location. The ideal candidate will excel in fast-paced environments, display exceptional organizational skills, and be proficient with

Qualifications

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication with clients, attorneys, and colleagues.
• Strong interpersonal and customer service skills.
• Working knowledge of database management and data entry processes.
• High typing speed with accuracy and strong proofreading abilities.
• Highly organized with ongoing learning mindset.
• Proven time-management skills to support multiple attorneys.

Responsibilities

• Handle intake of new matters and open/close case files.
• Be first point of contact for clients, gather incident information, and determine next steps.
• Maintain attorney calendars and coordinate meetings.
• Communicate with internal stakeholders, clients, vendors, and external contacts.
• Draft, proofread, and finalize client communications.
• Monitor and triage high-volume emails for timely responses.
• Process electronic filings and manage electronic records.
• Collaborate with attorneys and team on admin support and special projects.
• Perform additional duties as needed.

Tools

ProLaw

Microsoft Office

Job description

Mullen Coughlin LLC is seeking an Intake Specialist for a fully remote role supporting our data privacy practice. The position is full-time, with an approximate 8:00 AM to 5:00 PM HST schedule (2:00 PM to 11:00 PM ET) and a one-hour unpaid lunch.

The role involves intake of new matters, calendar coordination, and rigorous client communications from a Hawaii-based location. The ideal candidate will excel in fast-paced environments, display exceptional organizational skills, and be proficient with