Hybrid Administrative Assistant - Education & Research Programs

State-of-Washington-State-Board-For-Community-; Olympia (WA); Hybrid; USD 48,000 - 60,000; Full time

Job summary

The State Board for Community and Technical Colleges in Olympia, WA invites applications for an Administrative Assistant 3 to support the Education division and, secondarily, the Senior Director, Research & Performance Management.

The role focuses on coordinating administrative processes, managing calendars, preparing materials, coordinating travel, taking minutes, and ensuring timely communication and follow-through in a fast-paced public-sector environment.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to communicate clearly and proactively with internal and external partners.

Responsibilities

• Compose and proof office correspondence.
• Schedule meetings and maintain calendars.
• Prepare reports, presentations, and materials per department standards; edit for accuracy and readability.
• Coordinate travel arrangements and prepare itineraries.
• Provide committee support: agendas, materials, minutes, follow-up on assignments.

Skills

Organizational skills

Microsoft Office

Communication

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The State Board for Community and Technical Colleges in Olympia, WA invites applications for an Administrative Assistant 3 to support the Education division and, secondarily, the Senior Director, Research & Performance Management.

The role focuses on coordinating administrative processes, managing calendars, preparing materials, coordinating travel, taking minutes, and ensuring timely communication and follow-through in a fast-paced public-sector environment.