Hybrid Administrative Coordinator – Programs & Compliance

United Trading Group; Salt Lake City (UT); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Job Stability

Career Growth

Meaningful Work

Supportive Work Environment

Job summary

Utah State Board of Education seeks an Administrative Secretary to provide essential administrative, operational, and organizational support within the Child Nutrition Programs. You will coordinate communications, meetings, procurement, travel, and records management, ensuring compliance with state and federal requirements.

The role involves onboarding/offboarding, website updates, and conference logistics across multiple programs, with responsibilities that demand discretion, accuracy, and

Qualifications

• Experience providing administrative support in a government or educational setting.
• Ability to manage calendars, meetings, and correspondences with precision.
• Knowledge of procurement, travel logistics, and financial processes.
• Familiarity with accessibility standards and regulatory requirements.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate calendars, meetings, materials, minutes, and follow-up activities for leadership.
• Prepare and process correspondence, invoices, travel documents, and records with accuracy.
• Coordinate procurement, purchasing, and office supplies per agency procedures.
• Draft program communications and distribute reports and newsletters.
• Support accessibility compliance across documents, websites, and training materials.
• Plan statewide conferences and events, including logistics and post-event follow-ups.
• Assist with onboarding/offboarding and IT access for staff.
• Maintain organized files and contact lists.

Skills

Administrative support

Office management

Communication skills

Document control

Policy comprehension

Job description

Utah State Board of Education seeks an Administrative Secretary to provide essential administrative, operational, and organizational support within the Child Nutrition Programs. You will coordinate communications, meetings, procurement, travel, and records management, ensuring compliance with state and federal requirements.

The role involves onboarding/offboarding, website updates, and conference logistics across multiple programs, with responsibilities that demand discretion, accuracy, and