Senior Administrative Assistant to Division Director - Hybrid

State-of-Washington-Liquor-and-Cannabis-Boar; Olympia (WA); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Paid Vacation/Leave/Holidays

Tuition Waiver

Training and career development

Telework opportunities

Onsite exercise facility

Free parking

Job summary

The Washington State Liquor and Cannabis Board (WSLCB) is seeking an Administrative Assistant 5 in Olympia, WA. This role provides executive-level support to the Director of Licensing and Regulation Division and division leadership, including calendar management, meeting coordination, and preparation of sensitive materials.

The position requires strong administrative skills, independent judgment, and the ability to handle high-pressure environments while coordinating procurement, budget

Qualifications

• Seven (7) years of administrative or supervisory experience.
• A Bachelor's degree in business, public administration, or closely allied field.
• Three (3) years of administrative or supervisory experience.

Responsibilities

• Manage Director’s complex calendar; schedule and coordinate in person and remote meetings, including preparing agenda and meeting materials/presentations, and meeting logistics.
• Manage Director’s emails, reviewing all email and routing and/or delegating as appropriate.
• Prepare and edit various correspondence, presentations, and other documents. Exercise signature authority on administrative correspondence.
• Represent Director as requested at meetings, conferences, and other business functions.
• Make travel arrangements in accordance with agency and state policies for Director and division staff, including airfare, hotel reservations, registration, and ground transportation.
• Represent Division in matters pertaining to administrative operations and policies; interpret and apply administrative policies to the work of the Division.

Skills

Administrative experience

Supervisory experience

Education

Bachelor's degree in business, public administration, or closely allied field

Tools

Microsoft Office

SharePoint

AS400

Job description

The Washington State Liquor and Cannabis Board (WSLCB) is seeking an Administrative Assistant 5 in Olympia, WA. This role provides executive-level support to the Director of Licensing and Regulation Division and division leadership, including calendar management, meeting coordination, and preparation of sensitive materials.

The position requires strong administrative skills, independent judgment, and the ability to handle high-pressure environments while coordinating procurement, budget