Hybrid Admin Specialist II - S&S Programs

Mission Support and Test Services; Mercury (NV); Hybrid; USD 65,000 - 98,000; Full time

Job summary

Mission Support and Test Services seeks an Administrative Specialist II to support the Safeguards and Security Programs Directorate. The role bridges operations across Nevada National Security Site (Mercury, NV) and North Las Vegas facilities, with a hybrid schedule and 4/10 work weeks.

The position requires a Bachelor’s degree and 2+ years of administrative experience, strong communication, and proficiency in Microsoft Office. Security clearance and background checks are part of the process.

Qualifications

• Bachelor’s degree in related field with 2+ years professional experience or equivalent training.
• Experience editing and developing correspondence for external organizations.
• Strong written and oral communication across all management levels and customers.
• Ability to build relationships and liaise with other organizations and external agencies.
• Discretion with confidential information and policies.

Responsibilities

• Manage calendars for S&S Security Program Managers and schedule meetings, deconflict schedules, reserve conference rooms.
• Create, proof, format, and distribute letters, reports, directives, and procedures; track approvals and distribute documents.
• Update staff meeting slides weekly and prepare PowerPoint updates.
• Submit inSite articles and Nevada Enterprise announcements for publication.
• Track accountability numbers for submittals to Sr. Directorate.
• Maintain employee award lists, manage funding, track budgets, reimbursements, and plan events.
• Manage division SharePoint permissions and content.
• Serve as timekeeping administrator; run reports, track entries, and payroll documentation.
• Facilitate interviews and assist with onboarding of new hires; enter requisitions in Oracle Fusion Redwood.
• Coordinate administrative activities to ensure timely submission of deliverables.
• Plan and execute diverse administrative and operational tasks requiring analysis and self-direction.
• Coordinate, attend, and document meetings; perform procurement and records coordination.

Skills

Calendar management

Communication skills

Time management

Multisite coordination

Microsoft Office proficiency

Education

Bachelor’s degree in related field

Tools

Oracle Fusion Redwood

SharePoint

Microsoft Office Suite

Job description

Mission Support and Test Services seeks an Administrative Specialist II to support the Safeguards and Security Programs Directorate. The role bridges operations across Nevada National Security Site (Mercury, NV) and North Las Vegas facilities, with a hybrid schedule and 4/10 work weeks.

The position requires a Bachelor’s degree and 2+ years of administrative experience, strong communication, and proficiency in Microsoft Office. Security clearance and background checks are part of the process.