Hybrid Admin Operations Associate – AI & Efficiency

Merck; Rahway (NJ); Hybrid; USD 68,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid holidays

Vacation

Sick days

Hybrid work arrangement

Job summary

Merck in Rahway, NJ seeks an Associate II, Administrative Assistant to provide administrative and operational support, leveraging digital platforms and AI tools to improve workflows.

You will manage calendars, coordinate meetings, support recruiting, travel, and reporting, and partner with stakeholders across the organization to drive efficiency. The role includes a comprehensive benefits package and a hybrid work arrangement.

Qualifications

• High School Diploma or equivalent.
• 5+ years of corporate administrative support experience.
• Advanced proficiency with MS Office, Teams, and SharePoint.
• Experience with SAP and Concur and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Provide calendar management, meeting coordination, and report preparation.
• Support recruiting activities, including scheduling and onboarding.
• Manage purchase orders, expense reports, vendor setup, and reporting.
• Coordinate domestic and international travel, visa requirements.
• Plan and support meetings, events, and team engagement.
• Liaise with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and digital collaboration platforms.
• Identify opportunities to streamline processes and improve efficiency.
• Explore AI-powered tools to drive productivity.

Skills

Administrative support

Calendar management

Data management

Email management

Event planning

AI interest

Process improvement

Confidentiality

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

SAP

Concur

Reporting tools

Job description

Merck in Rahway, NJ seeks an Associate II, Administrative Assistant to provide administrative and operational support, leveraging digital platforms and AI tools to improve workflows.

You will manage calendars, coordinate meetings, support recruiting, travel, and reporting, and partner with stakeholders across the organization to drive efficiency. The role includes a comprehensive benefits package and a hybrid work arrangement.