Hybrid Accounting Specialist: Invoicing & Payables

Harrington Group, Inc.; Duluth (GA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Performance-based bonus opportunities

Hybrid work model

Job summary

Harrington Group, Inc. in Duluth, GA is seeking an experienced Accounting Specialist for a hybrid role. You will review, verify, and record financial data, including billing, payroll entry, and 401k payments, while supporting the Controller with planning and budgets.

You’ll process invoices, maintain journals in ERP, reconcile accounts, manage AmEx, client invoicing, and payroll via PEO. The role blends accounting, admin, and office operations with three days in the Duluth office.

Qualifications

• BS degree in Accounting or Finance or related field.
• 5+ years in corporate accounting, preferably Architecture/Engineering/Construction (AEC) industry, including general ledger, accounts payable, accounts receivable, payroll.
• Unanet experience preferred.
• Valid U.S. driver's license
• U.S. Citizen or valid work visa

Responsibilities

• Process invoices, ensuring proper approvals and documentation.
• Enter and maintain purchase journals into ERP system, ensuring accuracy.
• Reconcile discrepancies, and issue vendor payments via check, electronic transfer or payment portals, as applicable.
• Manage the monthly reconciliation of American Express corporate accounts.
• Generate and distribute monthly client invoices, ensuring accuracy and timely submission.
• Process monthly client statements and follow up on outstanding balances.
• Respond to client inquiries, including providing backup documentation as needed.
• Enter and reconcile receipts (ACH, lockbox, live checks) within ERP system.
• Complete vendor forms to provide banking and insurance information.
• Process monthly invoices including supporting spreadsheets and submit to AP.
• Review and process employee expense reports, ensuring compliance with company policies.
• Maintain detailed records of expenses and reimbursements, processing payments electronically via Justworks.
• Manage American Express corporate card accounts, including issuing new cards and cancelling, as needed.
• Maintain and reconcile financial records, including ledgers, journals, and bank statements.
• Assist with month-end and year-end financial reconciliations.
• Process bi-monthly payroll in PEO, ensuring accuracy and timely payment.
• Enter hourly employee time into PEO for payroll processing.
• Process 401(k) deferrals and contributions for semi-monthly payrolls, including downloading Justworks data and uploading worksheets to provider.
• Set up and terminate new employees in ERP when needed, including role assignment and access levels.
• Set up monthly timesheets in ERP.
• Serve as the primary onsite point of contact for day-to-day office operations in a hybrid work environment.
• Maintain a regular in-office presence (minimum three days per week) to support business needs.
• Receive, distribute, and coordinate incoming mail, packages, and deliveries.
• Prepare and ship company materials, marketing items, and project-related packages as needed.
• Manage office inventory, including supplies, kitchen items, company merchandise, snacks, and beverages.
• Coordinate office vendor services, equipment maintenance, and facility-related needs.
• Ensure common office areas, including conference rooms, are organized, stocked, and presentable.
• Assist with onsite meetings, employee gatherings, and office events, including setup and related logistics.
• Provide general administrative support to staff and assist with special projects as assigned.

Skills

Organization/Time Management

Attention to Detail

Communication

Teamwork

Honesty/Integrity

Efficiency

Proactive

Client Service

Flexibility/Adaptability

Enthusiasm

High Standards

Education

BS degree in Accounting or Finance

Tools

Unanet

ERP system

Justworks

Job description

Harrington Group, Inc. in Duluth, GA is seeking an experienced Accounting Specialist for a hybrid role. You will review, verify, and record financial data, including billing, payroll entry, and 401k payments, while supporting the Controller with planning and budgets.

You’ll process invoices, maintain journals in ERP, reconcile accounts, manage AmEx, client invoicing, and payroll via PEO. The role blends accounting, admin, and office operations with three days in the Duluth office.