Hybrid Academic Agreements & Compliance Coordinator

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 58,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Paid annual and holiday leave

Tuition benefits

Retirement planning and savings

Job summary

The Commonwealth of Virginia Careers seeks an Academic Agreements Manager to support administration of VCU academic agreements. This role serves as the primary contact for agreement intake, routing, and records maintenance while ensuring compliance with university processes.

You will collaborate with faculty, staff, and external partners, maintain confidential information, and contribute to training materials and process improvements within a hybrid work arrangement.

Qualifications

• Bachelor's degree and 1–3 years of relevant professional experience or equivalent combination of education, training, and experience.
• Two (2) or more years of experience supporting contract administration, agreement management, compliance processes, program administration, or related administrative functions.
• Strong written and verbal communication skills with the ability to prepare clear, professional communications and effectively interact with a variety of stakeholders.
• Exceptional attention to detail and strong organizational skills, with the ability to manage large volumes of documentation and multiple agreements simultaneously.
• Ability to work independently and collaboratively, demonstrating initiative, sound judgment, and a commitment to supporting team goals and shared responsibilities.
• Proficiency in Microsoft Word and the ability to learn and utilize university systems and technology platforms.

Responsibilities

• Serve as the initial point of contact for academic agreements, conducting preliminary reviews for completeness, required documentation, and adherence to established university processes.
• Coordinate agreement routing, monitor progress through review and approval workflows, follow up with stakeholders as needed, and assist in managing agreements throughout the execution process.
• Support the maintenance and organization of the academic agreements inventory by ensuring agreements and related documentation are appropriately recorded, filed, and tracked within established systems and processes.
• Assist with updating records, monitoring key dates, and responding to information requests related to agreement status and documentation.
• Support compliance review activities by gathering documentation, tracking required information, and assisting with follow-up efforts to ensure institutional records are accurate and complete.
• Communicate with faculty, staff, and external partners regarding academic agreement processes, documentation requirements, submission procedures, and agreement status updates.

Skills

Communication skills

Attention to detail

Organizational skills

Stakeholder communication

Collaboration

Discretion

Education

Bachelor's degree in a relevant field

Tools

Microsoft Word

Job description

The Commonwealth of Virginia Careers seeks an Academic Agreements Manager to support administration of VCU academic agreements. This role serves as the primary contact for agreement intake, routing, and records maintenance while ensuring compliance with university processes.

You will collaborate with faculty, staff, and external partners, maintain confidential information, and contribute to training materials and process improvements within a hybrid work arrangement.