HVAC Turnkey Project Coordinator

Daikin Applied; Tampa (FL); On-site; USD 33,000 - 52,000; Full time

Benefits offered by this job

Medical insurance options + dental and

401K with employer matching

Life insurance and voluntary life

Disability coverage

Paid holidays

Paid time off (120 hours)

Paid sick time

Parental leave and tuition assistance

Job summary

Daikin Applied, the world’s largest HVAC company, is hiring a Project Coordinator II in Tampa, FL. This in-office role supports turnkey and contracting projects by coordinating scheduling, procurement, documentation, compliance, and closeout activities.

You’ll liaise with Project Managers, field teams, vendors, and customers to ensure timely, accurate project delivery. The position emphasizes strong organization, communication, and problem-solving abilities, with responsibilities spanning setup,

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years of professional work experience through internships or other work experience.
• Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
• Strong organization, problem-solving, and customer service skills.
• Demonstrated ability to take initiative and solve complex problems.
• Exceptional communication and interpersonal skills.

Responsibilities

• Create and establish new project records and organize project documentation.
• Coordinate communication between Project Managers, customers, subcontractors, vendors, service teams, and internal departments.
• Schedule progress meetings, inspections, and project milestones; document weekly progress.
• Coordinate procurement of HVAC equipment and project materials; track delivery status.
• Process vendor invoices, assist with billing and forecasting, and maintain cost records.
• Maintain complete project records, upload warranty and closeout documents, and ensure compliance.
• Coordinate Davis-Bacon and certified payroll administration and reporting.
• Generate weekly progress reports and monitor costs and revenue forecasts.
• Reconcile costs and prepare customer closeout packages; hand over to service teams.

Skills

Organization

Problem solving

Customer service

Initiative

Communication

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Job description

Daikin Applied, the world’s largest HVAC company, is hiring a Project Coordinator II in Tampa, FL. This in-office role supports turnkey and contracting projects by coordinating scheduling, procurement, documentation, compliance, and closeout activities.

You’ll liaise with Project Managers, field teams, vendors, and customers to ensure timely, accurate project delivery. The position emphasizes strong organization, communication, and problem-solving abilities, with responsibilities spanning setup,