HVAC ServiceAccounting Manager

GMA MECHANICAL CORP; Terryville (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

GMA Mechanical Corp in Port Jefferson Station, NY seeks an HVAC Service/Accounting Manager to bridge service operations and financial management in a fast-paced office. You will supervise dispatch, manage AP/AR, prepare quotes, and support customer service while maintaining accurate records and driving operational efficiency.

This dual-role requires strong organization, communication, and integrity as you coordinate technicians, vendors, and customers, leveraging Service Titan expertise to

Qualifications

• Experience in HVAC or trades office management.
• Proficiency with Service Titan or similar software.
• Strong familiarity with AP/AR, invoicing, and job costing.
• Highly organized and able to multitask in a fast-paced office.
• Excellent communication with field techs, customers, and vendors.
• Experience with dispatch or scheduling software is a plus.
• High level of accuracy and integrity.

Responsibilities

• Oversee day-to-day HVAC service department operations including scheduling, dispatching, and coordinating technicians.
• Manage accounts payable, accounts receivable and billing processes.
• Order parts for jobs, prepare quotes and unit replacement proposals.
• Serve as the primary contact for customer service inquiries, complaints, and service agreements.
• Maintain records of service calls, work orders, and technician performance.
• Process payroll, vendor payments, and reconcile accounts using Service Titan.
• Support management with operational analysis, manage technicians.

Skills

HVAC industry knowledge

Office management

Customer service coordination

Team coordination

Attention to detail

Tools

Service Titan

Job description

About the Role:

GMA Mechanical Corp is looking for a driven and detail-oriented HVAC Service/Accounting Manager to join our office team in Port Jefferson Station, NY. This is a unique dual-role opportunity for someone who thrives in a fast-paced environment and can seamlessly bridge the gap between HVAC service operations and financial management. If you're organized, experienced, and ready to make an impact, we want to hear from you!

Responsibilities:

• Oversee day-to-day HVAC service department operations, including scheduling, dispatching, and coordinating technicians
• Manage accounts payable, accounts receivable and billing processes
• Order parts for jobs, prepare quotes and unit replacement proposals
• Serve as a primary point of contact for customer service inquiries, complaints, and service agreements
• Maintain accurate records of service calls, work orders, and technician performance
• Process payroll, vendor payments, and reconcile accounts using Service Titan
• Support management with operational analysis, manage technicians

Requirements:

• Prior experience in HVAC, mechanical, or trades industry office management strongly preferred
• Proficiency in software (Service Titan or similar preferred)
• Strong understanding of accounts payable/receivable, invoicing, and job costing
• Excellent organizational and multitasking skills in a fast-paced office environment
• Strong communication skills for coordinating between field technicians, customers, and vendors
• Experience with service dispatch or scheduling software is a plus
• High level of accuracy, integrity, and attention to detail

About Us:

GMA Mechanical Corp is a trusted mechanical and HVAC contractor serving the Long Island community with a reputation built on quality workmanship and reliable service. Our customers count on us for expert HVAC solutions, and our team members enjoy a supportive, close-knit work environment where their contributions truly matter. Join a company that values hard work, professionalism, and long-term growth.