HVAC Service Manager

Legacy Mechanical & Energy Services Inc.; San Ramon (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Legacy Mechanical & Energy Services Inc. is seeking an experienced HVAC Service Manager in San Ramon, CA. This role leads day-to-day HVAC service operations, directs technicians, and ensures timely, safe, and high-quality service delivery.

You will coordinate scheduling, manage field support, and strengthen customer relationships. The ideal candidate has a minimum of 10 years in commercial HVAC service with supervisory experience, strong communication skills, and a commitment to safety and

Qualifications

• Minimum 10 years of commercial HVAC service experience.
• Previous supervisory or leadership experience preferred.
• Strong knowledge of commercial HVAC systems, troubleshooting, repairs, and preventative maintenance.
• Ability to lead, coach, and develop technicians.
• Strong customer service, communication, and problem-solving skills.
• Organized and able to manage multiple priorities in a fast-paced environment.
• Experience with service management software and Microsoft Office.
• Valid driver's license and acceptable driving record.
• EPA Universal Certification and/or Journeyman-level experience preferred.

Responsibilities

• Lead and support the daily activities of the Service Department and HVAC technicians.
• Coordinate with Dispatch to manage scheduling, priorities, emergency calls, and technician workload.
• Coach, develop, and mentor our Field Operations Manager to hold technicians accountable for productivity, quality, safety, and customer service.
• Provide technical and operational support to technicians in the field as needed.
• Monitor service calls, open work orders, callbacks, and preventative maintenance completion.
• Build strong customer relationships and resolve service concerns promptly and professionally.
• Identify repair, replacement, and preventative maintenance opportunities and communicate them to Sales.
• Review work orders for accuracy, proper documentation, labor, and materials.
• Monitor technician productivity, utilization, overtime, and service efficiency.
• Promote and enforce Legacy Mechanical's Safety First
• Work closely with Service Operations, Sales, Accounting, Safety, and other departments to ensure effective communication and service delivery.

Skills

Leadership

HVAC expertise

Customer service

Scheduling & dispatch

Team coaching

MS Office

Service software

EPA Certification

Journeyman HVAC

Education

EPA Universal Certification

Journeyman HVAC experience

Tools

Microsoft Office

Job description

Join the Legacy Mechanical & Energy Services Team!

Legacy Mechanical & Energy Services is a growing East Bay mechanical contractor specializing in HVAC service, construction, and energy solutions and services. We help our customers reduce operating costs while improving system reliability-and we believe our success starts with our people.

Why Legacy?

Our culture is Built on Honesty, Integrity, Quality, and Innovation. We're proud of our high employee engagement, low turnover, and team-oriented environment where employees are valued, supported, and encouraged to grow.

Be Part of Legacy 2.0

We recently entered an exciting new chapter focused on growth, innovation, and continuous improvement. This is an opportunity to make an impact, take ownership, and help shape the future of our company.

If you're looking for more than a job—and want to be part of a team where your contributions matter and your career can grow,we'd love to hear from you.

Job Type: Full-Time | Management
Department: HVAC Service

What We're Looking For

We're looking for a hands-on, accountable leader who understands HVAC service, supports their team, takes ownership of customer relationships, and is committed to safety, quality, and continuous improvement.

The HVAC Service Manager is responsible for the day-to-day management and execution of Legacy Mechanical's HVAC Service operations. This position leads and supports service technicians, coordinates scheduling and dispatch, ensures quality and timely completion of service work, and maintains strong customer relationships.

The Service Manager serves as a key connection between the field, customers, dispatch, Sales, and Service Operations leadership. This role is responsible for creating a high-performing service team while ensuring work is completed safely, efficiently, professionally, and in alignment with Legacy Mechanical's Service First philosophy.

Key Responsibilities

• Lead and support the daily activities of the Service Department and HVAC technicians.
• Coordinate with Dispatch to manage scheduling, priorities, emergency calls, and technician workload.
• Coach, develop, and mentor our Field Operations Manager hold technicians accountable for productivity, quality, safety, and customer service.
• Work with the Field Operations Manager to provide technical and operational support to technicians in the field as needed.
• Monitor service calls, open work orders, callbacks, and preventative maintenance completion.
• Build strong customer relationships and resolve service concerns promptly and professionally.
• Identify repair, replacement, and preventative maintenance opportunities and communicate them to Sales.
• Review work orders for accuracy, proper documentation, labor, and materials.
• Monitor technician productivity, utilization, overtime, and service efficiency.
• Promote and enforce Legacy Mechanical's Safety First
• Work closely with Service Operations, Sales, Accounting, Safety, and other departments to ensure effective communication and service delivery.

Qualifications

• Minimum 10 years of commercial HVAC service experience.
• Previous supervisory or leadership experience preferred.
• Strong knowledge of commercial HVAC systems, troubleshooting, repairs, and preventative maintenance.
• Ability to lead, coach, and develop technicians.
• Strong customer service, communication, and problem-solving skills.
• Organized and able to manage multiple priorities in a fast-paced environment.
• Experience with service management software and Microsoft Office.
• Valid driver's license and acceptable driving record.
• EPA Universal Certification and/or Journeyman-level experience preferred.