HVAC Service Dispatch Coordinator

Atwork; Tallahassee (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Atwork in Tallahassee, FL is seeking an organized Dispatcher to coordinate service calls for our commercial HVAC and equipment service team. You will be the main contact between customers and field technicians, ensuring timely updates and efficient scheduling.

Responsibilities include documenting requests, assigning technicians based on availability and urgency, communicating changes, and maintaining accurate work orders.

Qualifications

• 1–2 years of dispatching, scheduling, customer service, or related administrative experience.
• Strong communication and organizational skills.
• Ability to manage multiple service calls and changing priorities.
• Proficiency with scheduling software, email, and standard office programs.
• Professional and courteous phone manner.
• Ability to remain calm and make sound decisions in a fast-paced environment.
• Experience in HVAC, refrigeration, commercial equipment, or a related service industry is preferred.

Responsibilities

• Receive and document incoming service requests.
• Schedule and dispatch technicians based on availability, location, and urgency.
• Communicate job details and schedule changes to technicians.
• Provide customers with appointment and service-status updates.
• Prioritize emergency and time-sensitive service calls.
• Maintain accurate service records, work orders, and technician assignments.
• Coordinate with customers, technicians, and internal departments.
• Assist with general administrative duties as needed.

Skills

Communication

Organization

Customer service

Prioritization

Tools

Scheduling software

Email

Office programs

Job description

Atwork in Tallahassee, FL is seeking an organized Dispatcher to coordinate service calls for our commercial HVAC and equipment service team. You will be the main contact between customers and field technicians, ensuring timely updates and efficient scheduling.

Responsibilities include documenting requests, assigning technicians based on availability and urgency, communicating changes, and maintaining accurate work orders.