HVAC Project Coordinator — Vehicle + Career Growth

Statewide Conditioning Inc.; South Amboy (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive weekly pay

Healthcare coverage

401(k) with 5% match

Paid time off

Career growth programs

Referral bonus

Job summary

Statewide Conditioning and ABS in New Jersey is seeking a Project Coordinator to help move information through project lifecycles. You will work with project teams to manage files, prepare estimates, contracts, and schedules, ensuring accurate invoicing and timely permits.

The ideal candidate has 3+ years' experience in project coordination in construction or electrical, strong organization, and proficient with Microsoft Office and Sage 300 CRE.

Qualifications

• 3+ years in project coordination, within construction or electrical.
• High School diploma or GED equivalent and a quick learner.
• Knowledge of HVAC or Construction industry preferred.
• Timberline Sage 300 CRE experience is preferred.
• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously.
• Analytical thinking with strong attention to detail.
• Excellent communication skills and customer-centric approach.
• Proficient with Microsoft Office: Outlook/Word/Excel/Teams
• Must be punctual, dependable and be able to take initiative and be proactive.
• Embrace change in processes as the company grows.

Responsibilities

• Manage project file structures in hardcopy and digital formats.
• Prepare billing (AIA) summaries for all project managers and perform contract invoices along with updating on WIP log.
• Prepare and submit contracts and construction permits when required.
• Work with project management to ensure field staff are provided with daily schedules and relevant information.
• Prepare & track RFIs, Submittals, and change orders.
• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers.
• Completing RMA’s for returns of defective materials.
• Maintain tax exempt certificates from customers and prepare for vendors.
• Run Purchase order and/or labor reports for Project Managers.
• Attend departmental and intercompany meetings as requested.
• Obtain certificates of insurance for customers and from subcontractors.
• Prepare and process subcontractor agreement paperwork.
• Review vendor/subcontractor invoice discrepancies when necessary.
• Project filing- purchase orders, packing slips, spec sheets, and similar.
• Compile and submit closeout packages and warranty statements for projects.
• Assist with answering company phone lines when receptionist is unavailable.
• Adhere to all established company standard operating procedures and recommend improvements when applicable.
• Perform other duties as needed.

Skills

Project coordination

Time management

Communication skills

Microsoft Office

Scheduling

Education

High School diploma

Tools

Sage 300 CRE

Outlook/Word/Excel/Teams

Job description

Statewide Conditioning and ABS in New Jersey is seeking a Project Coordinator to help move information through project lifecycles. You will work with project teams to manage files, prepare estimates, contracts, and schedules, ensuring accurate invoicing and timely permits.

The ideal candidate has 3+ years' experience in project coordination in construction or electrical, strong organization, and proficient with Microsoft Office and Sage 300 CRE.