HVAC Project Coordinator — Growth & Impact

FirstCall Group; South Amboy (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive healthcare coverage

401(k) with 5% match

Paid time off and holidays

Career growth programs

Job summary

FirstCall Mechanical, a leading HVAC and building services provider, seeks a Project Coordinator in South Amboy, NJ to support project teams and ensure seamless information flow through project lifecycles.

The ideal candidate will have 3+ years in project coordination in construction or electrical, with HVAC knowledge preferred and strong time management, communication, and MS Office skills. A proactive, team-oriented mindset is required.

Qualifications

• 3+ years project coordination experience in either Construction or Electrical
• High School diploma or GED equivalent
• Knowledge of the HVAC or Construction industry preferred
• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple projects
• Proficient with Microsoft Office; Smartsheet a plus

Responsibilities

• Complete project bookings as per established procedures
• Manage project file structures in hardcopy and digital formats
• Prepare billing (AIA) summaries for all project managers and perform contract invoicing with updating on WIP log
• Prepare and submit contracts and construction permits when required
• Work with project management to ensure field staff are provided daily schedules and relevant information
• Prepare & track RFIs, Submittals, and change orders
• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
• Completing RMA's for returns of defective materials
• Maintain tax exempt certificates from customer and prepare for vendors
• Run Purchase order and/or labor reports for Project Managers
• Attend departmental and intercompany meetings as requested
• Obtain certificates of insurance for customers and from subcontractors
• Prepare and process subcontractor agreement paperwork
• Review vendor/subcontractor invoice discrepancies when necessary
• Project filing- purchase orders, packing slips, spec sheets, and similar
• Compile and submit closeout packages and warranty statements for projects
• Assist with answering company phone lines when receptionist is unavailable
• Adhere to all established company SOPs and recommend improvements
• Perform other duties as needed

Skills

Project Coordination

Construction industry knowledge

Electrical industry knowledge

Timberline Sage 300 CRE

Time management

Communication skills

Microsoft Office

Punctual and dependable

Initiative

Analytical thinking

Teamwork

Quick learner

3+ years experience

Education

High School diploma or GED

Tools

Timberline Sage 300 CRE

Microsoft Office Suite

Smartsheet

Outlook/Word/Excel/Teams

Job description

FirstCall Mechanical, a leading HVAC and building services provider, seeks a Project Coordinator in South Amboy, NJ to support project teams and ensure seamless information flow through project lifecycles.

The ideal candidate will have 3+ years in project coordination in construction or electrical, with HVAC knowledge preferred and strong time management, communication, and MS Office skills. A proactive, team-oriented mindset is required.