HVAC Project Coordinator – Scheduling & Logistics (Bellevue)

Daikin Comfort; Bellevue (WA); On-site; USD 75,000 - 93,000; Full time

Benefits offered by this job

Healthcare and dental insurance

401K plan

Paid time off

Job summary

AirReps in Bellevue, WA is seeking a Project Specialist 2 to manage projects from submittal through delivery and closeout. You will coordinate between contractors, engineers, and manufacturers while delivering exceptional customer service and keeping projects on time and within budget.

Responsibilities include maintaining project files, tracking milestones, coordinating shipping, and supporting billing and closeout. A Bachelor's degree is preferred with 2–4 years of related experience.

Qualifications

• 2–4 years related experience
• Bachelor's Degree preferred but not required
• Proficient with MS Office and ERP systems

Responsibilities

• Develop and maintain product knowledge and order entry procedures.
• Provide exceptional customer service by responding to inquiries, resolving issues, and ensuring customer satisfaction.
• Manage new job setup, documentation, and maintain project files.
• Negotiate special pricing multipliers with manufacturers.
• Order equipment from manufacturers and process returns accurately and efficiently.
• Track and communicate project milestones, lead times, and delivery schedules to contractors and internal teams.
• Process change orders, verify pricing and scope adjustments, and update project documentation as required.
• Coordinate shipping/logistics with manufacturers and customers.
• Provide customers with installation, operation, and maintenance manuals.
• Work with manufacturers and clients in processing warranty and freight claims.
• Identify and proactively resolve potential issues related to schedule conflicts, equipment compatibility, or factory delays.
• Support billing, project closeout, and performance tracking.
• Work closely with account executives, engineering, and parts/service teams to support overall project success.
• Participate in team meetings and product training to enhance industry knowledge.

Skills

Customer service

Communication

Organization

Multi-tasking

Problem solving

Team collaboration

Time management

Decision making

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

MAPICS

Savion

Infor/Powerlink

Job description

AirReps in Bellevue, WA is seeking a Project Specialist 2 to manage projects from submittal through delivery and closeout. You will coordinate between contractors, engineers, and manufacturers while delivering exceptional customer service and keeping projects on time and within budget.

Responsibilities include maintaining project files, tracking milestones, coordinating shipping, and supporting billing and closeout. A Bachelor's degree is preferred with 2–4 years of related experience.