HVAC Project Coordinator: Quoting & Delivery

Kids for the Future; Una (TN); On-site; USD 60,000 - 95,000; Full time

Job summary

Tom Barrow Company, a premier HVAC solutions provider, seeks a Project Coordinator to support Outside Sales Engineers by preparing quotations, interpreting construction docs, and coordinating multiple projects from bid through completion.

You will price materials with manufacturer software, manage post-sale activities, and ensure excellent customer service while maintaining clear documentation and proactive communication.

Qualifications

• Engineering degree (Mechanical preferred) or equivalent industry experience.
• Experience in inside sales or project coordination in HVAC.
• Strong technical aptitude and product knowledge.
• Proficiency with Windows OS and quoting/project-management software.
• Excellent organizational and time management skills.
• Ability to multitask and adapt to shifting priorities in a deadline-driven environment.
• Strong communication and customer service with a can-do attitude.
• Ability to work independently and collaboratively.

Responsibilities

• Interpret construction plans and specifications to perform material take-offs and select HVAC materials based on project requirements.
• Use manufacturer software to price materials and prepare detailed quotations for customers.
• Manage post-sale activities including job booking, submittals, order entry, billing, and expediting.
• Serve as a liaison between Outside Sales Engineers, factory representatives, and customers.
• Maintain accurate documentation and communication throughout the project lifecycle.
• Coordinate and prioritize multiple projects (30-150 active jobs) at various stages.
• Assist with freight claims, factory invoices, stock sales, and credit card transactions.
• Submit prior approval requests and maintain the branch bid list.
• Mentor and support the quotation process as needed.

Skills

Project coordination

Technical aptitude

Communication skills

Multitasking

Education

Engineering degree (Mechanical preferred)

Tools

Quoting software

Windows OS/quoting software

Job description

Tom Barrow Company, a premier HVAC solutions provider, seeks a Project Coordinator to support Outside Sales Engineers by preparing quotations, interpreting construction docs, and coordinating multiple projects from bid through completion.

You will price materials with manufacturer software, manage post-sale activities, and ensure excellent customer service while maintaining clear documentation and proactive communication.