HVAC Project Coordinator & Inside Sales

CFM; Aurora (CO); On-site; USD 30,307 - 63,369; Full time

Job summary

CFM Company is seeking a Project Coordinator / Inside Sales to support HVAC bids, estimates, submittals, and order coordination. You will work with outside sales to prepare quotations, manage project documents, and track progress in ERP systems to ensure on-time delivery and accurate pricing.

The role emphasizes organized, detail-oriented collaboration with contractors and manufacturers in a fast-paced construction environment, offering growth through level progression and exposure to end-to-end

Qualifications

• High school diploma or equivalent plus 2+ years of relevant experience, OR
• Bachelor’s degree plus 1+ year of relevant experience
• Experience in construction, HVAC, mechanical contracting, or distribution preferred
• Familiarity with estimating, take-offs, quoting, or project coordination
• Strong organizational skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work in a fast‑paced, deadline‑driven environment

Responsibilities

• Assisting outside sales in supporting contractor bids and project opportunities
• Perform HVAC take-offs, estimating, and product selection/pricing
• Prepare quotations, proposals, and submittals
• Enter and manage customer orders and project documentation
• Maintain project logs and ensure accurate job tracking
• Track shipments, deliveries, and project milestones
• Enter and maintain project details in Company ERP tool
• Coordinate Start-Up with internal Company Service department and external Service teams
• Coordinate warranty documentation and O&M manuals (IOMs)
• Support billing documentation and project closeout requirements
• Ensure timely follow-up on open project items
• Communicate with contractors, engineers, and internal sales teams
• Develop strong working relationships with manufacturers as a product liaison
• Support customer inquiries with timely and accurate responses
• Participate in meetings, training sessions, and occasional site visits
• Maintain accuracy and organization across all project documentation
• Utilize estimating and productivity tools including Bluebeam Revu and Microsoft Office
• Follow company policies and maintain professional standards
• Support continuous improvement of internal processes and workflows

Skills

HVAC estimating

Take-offs

Quoting support

CRM familiarity

Project coordination

Education

High school diploma

Bachelor’s degree

Tools

MS Office

Bluebeam Revu

ERP systems

Job description

CFM Company is seeking a Project Coordinator / Inside Sales to support HVAC bids, estimates, submittals, and order coordination. You will work with outside sales to prepare quotations, manage project documents, and track progress in ERP systems to ensure on-time delivery and accurate pricing.

The role emphasizes organized, detail-oriented collaboration with contractors and manufacturers in a fast-paced construction environment, offering growth through level progression and exposure to end-to-end